The Chippewa County Board of Commissioners met in regular session (immediately following the FY2011 Budget Public Hearing) on Monday, December 13, 2010 at 7:03 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, Richard Timmer, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Scott Brand, Hon. Elizabeth Church, Dan and Kathy Cairns, Derek Myerscough, Bud Willis, John Willis, Debbie Sirk, Jon Zander Sheriff Robert Savoie, Jim and Michele Traynor, Margie Hank, County Treasurer, George Kinsella, Prosecutor Brian Peppler, Lou MacDonald, Cliff Carr, Julie Beck, Public Defender, Kathy Noel, EDC, Richard Brawley , Bradley Ormsbee, Dave Martin, Jim German, Administrator, and Diane Cork, County Clerk

Additions/Deletions to Agenda

It was moved by Commissioner Moore, supported by Commissioner Timmer, to add the Special Board minutes of December 8, 2010 to the Approval of County Board minutes. On a voice vote, the motion carried.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to add to New Business the item of the Public Defenders Office. On a voice vote, the motion carried.

It was moved by Commissioner Timmer, supported by Commissioner McLean, to approve the agenda as amended. On a voice vote, the motion carried.

Correspondence Received in the Clerks Office

It was moved by Commissioner Cooper, supported by Commissioners Postula, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

Approval of County Board minutes

It was moved by Commissioner Timmer, supported by Commissioner McLean, to approve the regular County Board minutes of November 8, 2010 and Workshop minutes of November 5th, November 8th, November 10th, November 23rd and December 2nd and Special County Board minutes of December 8, 2010 with the following corrections:

November 5, change Time McKee to Tim McKee and November 8th from Date Entry to Data Entry. On a voice vote, the motion carried.

Public comments

Nathan Fazer, representing the EUP Development and Planning Commission, stated that the State has ok’d to invoice Chippewa County $20,000 now, and invoice the remainder of the balance ($29,000) next summer for the State of Michigan Bing Imagery after the final product is delivered. This will allow the County to put any remaining funds from this fiscal year towards the projects. He outlined 2 options for the County to consider.

Old Business

A. Appointments to various Boards and Agencies Commissioner Cooper questioned the appointments to boards and agencies with terms that do not expire until March, April, and July of 2011.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to delay any March, April and July 2011 appointments and continue to accept additional applications until the February 2011 Board meeting.

Chairman Shackleton was concerned with the advertising of the appointments and the acceptance of the applicants at the last County Board meeting.

On a voice vote, the motion carried with Chairman Shackelton voting no.

Chippewa County Building Authority – 3 appointments – expires 12-31-11

Candidates: Margie Hank, Angela Scott Henley, Ronald Meister, Derek Myerscough

On a roll call vote:

Commissioners Cooper, Knoll, Shackleton, McLean, Postula, Moore and Timmer voted for Margie Hank, Angela Scott Henley and Ronald Meister

Hank, Henley and Meister were appointed to the Chippewa County Building Authority for a term to expire 12-31-2011.

Building Code of Appeals – 3 appointments – expires – 12-31-2012

Candidates: Kathy Cairns, Derek Myerscough, Randy Rogers, Samuel White, Marvin Willis

On a roll call vote: Commissioner Cooper – Rogers, Myerscough,

Commissioner Knoll – Rogers, Willis

Commissioner McLean – Myerscough

Commissioner Postula – Rogers, Cairns, White

Commissioner Moore – Rogers, Cairns, White

Commissioner Timmer – Rogers, Cairns, White

Chairman Shackleton – Rogers, Cairns, White

Carins, Rogers and White were appointed to the Building Code of Appeals for a term to expire 12-31-2012.

Board of Health – 1 appointment – 12-31-2015

Candidates – Kathy Cairns, Jesse Knoll, Derek Myerscough, James Traynor

On a roll call vote:

Commissioner Cooper – Myerscough

Commissioner Knoll – Knoll

Commissioner McLean – Knoll

Commissioner Postula – Cairns

Commissioner Moore – Cairns

Commissioner Timmer – Cairns

Chairman Shackleton – Cairns

Kathy Cairns was appointed to the Board of Health for a term to expire 12-31-2015.

Concealed Weapons Board – 1 appointment – 12-31-2012

Candidates – Dennis Kreeger, Paul E. Larke Sr., Damon Lieurance, Gregory McQuiggin

On a roll call vote:

Commissioners Cooper and Knoll – Larke

Commissioners McLean, Postula, Moore, Timmer and Shackleton – Damon Lieurance

Damon Lieurance was appointed to the Concealed Weapons Board for a term to expire 12-31-2012.

E 9-1-1 – 1 appointment – 12-31-2012

Candidates – Kathy Cairns, Gregory McQuiggin, Derek Myerscough, Dave Pietrangelo, Rob Shields, James Traynor

On a roll call vote:

Commissioners Knoll and McLean – McQuiggin

Commissioners Cooper, Shackleton, Postula, Moore, Timmer – Pietrangelo

Dave Pietrangelo was appointed to the E 9-1-1 Board for a term to expire on 12-31-2012.

Road Commission – 1 appointment – 12-31-2016

Candidates - Clifford Carr, Robert Casey, Dennis Kreeger, Derek Myerscough, Bradley Ormsbee, Anthony Stackpoole, Richard Timmer, James Traynor

It was moved by Commissioner Moore, supported by Commissioner Postula, to table this appointment. On a voice vote, the motion carried with Commissioner McLean and Knoll voting no.

EUP Transportation Authority – 1 appointment – 12-31-2013

Candidates - Dennis Kreeger, Bradley Ormsbee, Ted Postula, James Traynor

On a roll call vote:

Commissioners Cooper, Knoll, McLean, Postula, Moore, Timmer and Shackleton voted for Ted Postula.

Ted Postula was appointed to the EUP Transportation Authority Board for a term to expire 12-31-2013.

War Memorial Hospital Board – 1 appointment – 12-31-2014

Candidates – Jim Bourque, Tracey E. Holt, Dale R. Hoornstra, Jesse Knoll, Jeanne McCulligh, Bradley Ormsbee

It was moved by Commissioner Moore, supported by Commissioner Postula, to invoke Section 9.6 of the County Board By-Laws to allow someone other than the stated candidates to be appointed to the Hospital Board.

Discussion followed. Commissioner Cooper stated that he felt the Board Chairman should be on the Hospital Board. Commissioners Knoll and McLean did not like the change at the eleventh hour.

It was moved by Commissioner Timmer, supported by Commissioner Knoll, to table the Hospital Board appointment. On a voice vote, the motion carried with Commissioners McLean, Timmer and Shackleton voting no.

Administrator’s Report – Jim German – Informational purposes only

Standing Committee Reports

Personnel – Jim Moore – 12-1-2010

No action items necessary.

It was moved by Commissioner Moore, supported by Commissioner Postula, to accept the report as given. On a voice vote, the motion carried.

Equalization & Apportionment – Jim Moore – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Don McLean – 11-23-2010

No action items necessary.

It was moved by Commissioner McLean, supported by Commissioner Timmer, to accept the report as given. On a voice vote, the motion carried.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – Richard Timmer – No meeting

Computer – Jesse Knoll – No meeting

Finance, Claims & Accounts – Don Cooper – 12-9-2010

Regional Planning

Nathan Fazer gave an update on a proposed plan for County Imagery.

It was moved by Commissioner Moore, supported by Commissioner Timmer, to proceed with the imagery using Option #1 as outlined by Mr. Frazer which is to split this project between 2 years. The County could pay half in 2011 and the other half in 2012. On a voice vote, the motion carried.

RFP for Jail Mental Health Services

RFP’s for jail mental health services were presented. Webers and Devers was the only viable bid.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to accept the bid for jail mental services from Weber and Devers effective February 1, 2011 providing the administration does not receive any new information on what action other counties are taking. On a voice vote, the motion carried.

Memorandum Of Agreement for MSU Extension

The annual MOA for the MSU Extension was presented.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the MOA with MSU for a total cost not to exceed $30,700.00 for the year 2011 for the 4-H position. On a voice vote, the motion carried.

911 Lease with EDC

The EDC lease was presented for 911. The lease is for five years with an annual cost of $27,304.00.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the lease between the EDC and 911 for $27,304.00 per year for five years. On a voice vote, the motion carried.

RFP for renovations to the City-County Building

Administrator German presented the RFP for renovations to the City-County Building. Gundlach Champion was the low bid.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the low bid from Gundlach Champion for renovations to the City-County Building at a construction cost of $153,000.

New Leaf Substance Abuse Contract

Administrator German and Sheriff Savoie noted that the New Leaf Substance Abuse Contract was up for renewal. The Commission asked the administration to see if the contract could be extended on a month to month base until an RFP could be prepared.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to continue services on a month to month basis until bids were received on a new contract. On a voice vote, the motion carried.

Sheriff Storage Contract

The contract was reviewed between the County and the EDC for storage of Sheriff Department equipment.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the contract with the EDC for storage of Sheriff Department equipment in the amount of $150.00 per month for five years. On a voice vote, the motion carried.

MMRMA Renewal

It was moved by Commissioner Moore, supported by Commissioner Timmer, to approve the MMRMA renewal. On a voice vote, the motion carried.

MERS Supplemental Valuation for Chippewa County

The MERS supplemental valuation for benefit E for retirees was presented. The cost to the County would be $201,133 over twenty-eight years and would need to be fully funded in advance.

It was moved by Commissioner Knoll, supported by Commissioner Timmer, not to implement the Benefit E for retirees. On a voice vote, the motion carried.

Otis Elevator Contract for State of Michigan, three years, full load test

A contract with Otis Elevator was presented for a three year full load test in the amount of $1,300.00.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the contract for the load test with Otis Elevator in the amount of $1,300.00. On a voice vote, the motion carried.

Supplemental Animal Control Contract with SSM

A contract was presented for animal control services with the City of Sault Ste. Marie.

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the Animal Control Contract with the City of Sault Ste. Marie for 20 hours per week at $15.00 per hour and to reimburse the County for vehicle mileage. On a voice vote, the motion carried.

CCHD Union Contract

The Chippewa County Health Department Union contract was discussed.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the Chippewa County Health Department Union contract. On a voice vote, the motion carried with Commissioner McLean voting no.

Claims and Accounts

It was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the general fund claims totaling $289,079.78; other fund claims of $410,318.79; payroll of $440,012.31; and health department claims of $517,933.34 for total claims of $1,657,402.22. On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner Cooper, supported by Commissioner Timmer, to approve the report as presented. On a voice vote, the motion carried.

New Business

A. Resolution 10-17 FY2011 Budget Resolution

It was moved by Commissioner Moore, supported by Commissioner Timmer, to approve Resolution 10-17, Fiscal Year 2011 Budget Resolution and General Appropriations Act as presented. (Attached)

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

B. Resolution 10-18, 2011 Delinquent Tax Revolving Fund

It was moved by Commissioner Cooper, supported by Commissioner Postula, to approve Resolution 10-18, 2011 Borrowing Resolution (2010 Delinquent Taxes).

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore, Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

C. Approve Community Corrections FY2011 Plan and Resolution 10-19 to Support Comminity Corrections Act Funds

It was moved by Commissioner Knoll, supported by Commissioner Timmer, to approve Resolution 10-19 as follows:

Resolution to Support

Community Corrections Act Funds

WHEREAS, the Eastern Upper Peninsula Community Correction Advisory Board consisting of the Counties of Chippewa, Luce, and Mackinac, has submitted a three-year application for State of Michigan Community Corrections Act funds and;

WHEREAS, the Eastern UP Community Corrections Advisory Board has recommended continued support for FY2010 funds; and

WHEREAS, the Chippewa County Board of Commissioners has reviewed the comprehensive plan goals and objective for FY2011, as well as, reviewed the funding level for each county. For the period October 2010 through September 2011, and concurs with the recommendation presented.

NOW, THEREFORE, BE IT RESOLVED that Chippewa County Board of Commissioners supports the plan goals and objective for FY2011, and respectively supports the recommendation from the Eastern Upper Peninsula Community Corrections Advisory Board.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore, Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

D. Resolution in Appreciation of Richard Timmer

It was moved by Commissioner Cooper, supported by Commissioner Moore, to adopt Resolution 10-20 as follows:

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION

OF RICHARD TIMMER

The appreciation of the Chippewa County Board of Commissioners, and the residents of Chippewa County is extended to RICHARD TIMMER, for:

His dedicated service as Commissioner of Chippewa County, for four terms from January 2003 to December 2010.

His untiring efforts in promoting health and welfare of the citizens of Chippewa County.

His unceasingly and consistent work for what he knew was the best for Chippewa County.

His deep personal commitment, reflected in the tireless quest for excellence and the hours of time spent in his work on various beneficial projects.

It is altogether fitting and proper that the Chippewa County Board of Commissioners should honor this man, for over the years he has honored us by his selflessness, his devotion to duty, and his care and concern.

Upon his term ending from the County Board of Commissioners of Chippewa County, our wish for RICHARD TIMMER can be no less than this; as he has blessed lives of all with his kindness, care and concern, a gracious thank you for a job well done, and wish him continued success in which he so richly deserves.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

It was moved by Commissioner Postula, supported by Commissioner Timmer, to adopt Resolution 10-21 as follows:

SPECIAL TRIBUTE

RITA M. DALE

LET IT BE KNOWN that the Chippewa County Board of Commissioners join together with the residents of Chippewa County, to express their condolences to the family and friends of RITA M. DALE whom recently passed away. A wish of good memories, laughter and happiness when remembering Rita for her commitment to family, friends, as well as, her service to the Chippewa County Board of Commissioners.

RITA M. DALE has served the citizens of Chippewa County; not only as an elected official but also as a volunteer to many projects and programs throughout Chippewa County in a manner above reproach, and for this we extend our thanks.

RITA M. DALE has provided outstanding service to the: Chippewa County Board of Commissioners, the U.P. Association of County Commissioners, War Memorial Hospital Board in various positions, co-chair of several of the Hospital Auxiliary flea markets, Chippewa County Health Department, Bayliss Public Library, Community Action Agency, EUP Mental Health Board just to name a few.

RITA M. DALE performed her duties throughout her tenure with professionalism; selflessness; her care and concern for others; a woman of honor and principal who saw a need and followed through for the citizen’s of the County and surrounding area; and a woman who has stood up for her principles time and again.

IN SPECIAL TRIBUTE, therefore, upon her death this document is signed and dedicated to honor RITA M. DALE for her professionalism, her services and her contributions to Chippewa County, in wishing her family, friends and all those that served with RITA M. DALE on various Boards and Committees fond memories which will sustain her memories to all.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Timmer, McLean, Moore and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

F. Public Defender’s Office

Chairman Shackleton stated that there has been discussion over several months regarding what direction to go with the Public Defenders Office. There has been interest with some of the Commissioners to investigate the possibility of contracting the services out.

With this, Chairman Shackleton formed an Ad Hoc Committee consisting of the current members of the Personnel Committee, the County Board Chair, and the County Administrator to

1. Research the contracts that other Michigan counties have to provide contracted public defense services.

2. To work with the county judges to formulate a contract or proposal that Chippewa County could use to solicit services for public defense services.

3. To present to the full county board a document for consideration no later than the regular February meeting.

4. Additionally, the committee may research other related issues regarding alternative to providing public defense services.

The committee shall vote for a chair at their first meeting to be set by the county administrator.

Commissioner Comments

It was moved by Commissioner Cooper, supported by Commissioner Moore, to send letters of appreciation to the ancillary board members to thank them for the service and participation for the year. On a voice vote, the motion carried.

Having completed the agenda, it was moved by Commissioner Cooper, supported by Commissioner Moore, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 8:30 p.m.

_______________________      _________________________

Diane S. Cork, Clerk                Scott Shackleton, Chairman