The Chippewa County Board of Commissioners met in regular session on Monday, March 14, 2011 at 6:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, George Kinsella, Don McLean, Jim Moore and Chairman Scott Shackleton

Also Present: Linda Beaumont, United Way, Dan and Kathy Cairns, Bud Willis, John Willis, Sheriff Robert Savoie, County Treasurer Margie Hank, Scott Brand, Sharon Kennedy, Equalization Director, Public Defender Robert Stratton, Jim German, County Administrator, and Diane Cork, County Clerk

Additions/Deletions to Agenda

It was moved by Commissioner Moore, supported by Commissioner Kinsella, to approve the agenda as presented. On a voice vote, the motion carried.

Correspondence Received in the Clerk’s Office

It was moved by Commissioner Postula, supported by Commissioner Kinsella, to acknowledge the correspondence received in the Clerks Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

Approval of County Board minutes – February 14, 2011

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the County Board minutes of February 14, 2011 with the following correction:

Road Commission Appointment – Round 1 should read as follows:

“On a roll call vote: Commissioners Cooper, Knoll and McLean voted for Clifford Carr

Commissioners Shackleton, Postula and Moore voted for Richard Timmer Commissioner Kinsella voted for Anthony Stackpoole”

On a voice vote, the motion carried.

Public Comments

John Willis – Sugar Island – talked about a Supreme Court decision concerning the uncapping of some properties when joint owners

Old Business

a. Administrator’s Evaluation

It was request by Administrator German, that discussion on his evaluation be done in closed session.

It was moved by Commissioner McLean, supported by Commissioner Knoll, to enter into a closed session to discuss the County Administrator’s evaluation pursuant to Section C of the Open Meetings Act, Act 267, P.A. 1976, as amended being MCL 15.268(c). A roll call vote was taken as follows:

Postula – No, Cooper – Yes, Knoll – Yes, Kinsella – No, McLean – Yes, Moore – No, Shackleton – Yes The motion carried 4-3 (6:14 p.m.)

It was moved by Commissioner Postula, supported by Commissioner Knoll to return to the open meeting of the Board On a roll call vote: Postula – Yes, Cooper – Yes, Knoll – Yes, Kinsella – Yes, McLean – Yes, Moore – Yes, Shackleton – Yes The motion carried 7-0 (7:23 p.m.)

Administrator’s Report – Jim German

Informational purposes only. No action items necessary.

Standing Committee Reports

Personnel – Jim Moore – March 2, 2011

Public Defender bids were reviewed for services to the County. One bid was received from Stratton/Justin/France/Obrietor in the amount of $417,960.00.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to accept the bid and put it on file; recommend that the County keep the Public Defender’s position and an Assistant Public Defender. On a voice vote, the motion carried.

Administrator German noted that Deputy Kinnear was selected for the School Liaison Officer. Thomas Brandon has been hired to replace Deputy Kinnear.

It was moved by Commissioner Moore, supported by Commissioner Cooper, to approve the Sheriff Department hiring’s. On a voice vote, the motion carried.

Having no further action items, it was moved by Commissioner Moore, supported by Commissioner Kinsella, to accept the report as presented.

Equalization – George Kinsella – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds and Jail – Don McLean – March 3, 2011

The Committee was updated on the progress of the City/County Building Renovation Project by Gunlach Champion and Landmark Design Group.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to proceed with the renovation project at a cost not to exceed 2.5 million dollars.

Discussion was held on the 2.5 million dollar figure and the moving of the City Police Department.

On a voice vote, the motion carried with Commissioners Cooper and Kinsella voting no.

It was moved by Commissioner McLean, supported by Commissioner Cooper, to allow Smith and Company to list the Annex for sale or lease.

Discussion was held on the cost of renovating the Annex and what realtor should list the building.

It was moved by Commissioner Knoll to amended the above motion to proceed to get an informational appraisal (free) from a couple of realtors for the selling price and lease value for the Annex and bring back to the Building and Grounds Committee. Seconded by Commissioner Postula. On a voice vote, the motion carried.

On the original motion as amended the motion carried.

Having no further action items, it was moved by Commissioner McLean, supported by Commissioner Cooper, to accept the report as given.

Transportation – Ted Postula – No meeting

Legislative and Natural Resources – George Kinsella – No meeting

Computer – Jesse Knoll – No meeting

Finance, Claims & Accounts – Don Cooper – March 10, 2011

Christine Green presented a proposal to build a dog park at the Animal Shelter. There would be no cost to the County as labor and materials would be donated.

It was moved by Commissioner Cooper, supported by Commissioner Kinsella, to refer the proposed dog park to the Building and Grounds Committee and have the Administrator get legal advice on any liability issue. On a voice vote, the motion carried.

Bill Karr gave an update on Remonumentation. He also asked the Commission to donate some older plat books to the schools.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to donate the remaining plat books from 2007 to the schools. On a voice vote, the motion carried.

Four 2011 Remonumentation contracts were presented along with one for an administrative contract and six for peer review.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the Rogers Land Surveying contract for $20,400 (17 corners), the foresight, LLC contract for $7,200 (6 corners), Meridian Consultant contract for $24,000 (20 corners), the Northwoods Land Surveying contract for $39,600 (33 corners), the Northwoods Land Surveying Administrative contract for $7,900 and the Professional Services Agreement at $300 per meeting (peer review – 6) to Davis, Weinreis, Waters, Rogers, Lewicki and Hill. On a voice vote, the motion carried.

An out of state travel request was presented for a nurse at the Chippewa County Health Department to attend A WIC Conference. There would be no cost to the County other than wages.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the out of state travel request for a WIC Conference for Chippewa County Health Department personnel. On a voice vote, the motion carried.

A letter was presented from MMRMA representative John Katona showing that the County would receive $47,932 in its net distribution check from MMRMA. It was recommended that the County allow the check to be put into its self-insured retention fund.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to put the net distribution check in the amount of $47,932 in a self-insured retention fund with MMRMA. On a voice vote, the motion carried.

A revised imagery agreement was presented. The City wanted a six inch resolution upgrade at a price of $2,522.80. A letter of understanding would be drawn up so the County would be reimbursed by the City for the money.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the revised agreement for imagery adding an additional $2,522.80 that the City would pay the County for. On a voice vote, the motion carried.

A letter of support was presented by Frontier Renewable Resources, LLC to be sent to the Department of Energy.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to send a letter of support for Frontier Renewable Resources, LLC to the Department of Energy. On a voice vote, the motion carried.

A request by Sheriff Savoie was presented for tasers in the amount of $9,816.59. $4,800 of the purchase would be paid for by a RAP Grant. Sheriff Savoie asked that the bid process could be waived for the purchase as there was only one company available that could provide police caliber tasers.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the purchase of tasers (12) in the amount of $9,816.59 and to waive the bid process. On a voice vote, the motion carried.

A bid was reviewed for substance abuse services at the jail. Webers and Devers submitted the only bid at a cost of $65.00 per hour, not to exceed $10,140 annually.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to approve the bid from Webers and Devers at a cost of $65.00 per hour not to exceed $10,140 annually. On a voice vote, the motion carried.

Administrator German explained that bids had been received from two car dealerships for Sheriff Department vehicles. The RFP did not require the make, model or the fleet pricing. Upon follow-up phone calls that were made, it was determined that the RFP should include the make, model and fleet pricing. Mr. German recommended that the cars be re-bid.

It was moved by Commissioner Moore, supported by Commissioner Postula, to re-bid the for the Sheriff Department vehicles. On a voice vote, the motion carried with Commissioner Cooper voting no.

Administrator German presented an update from Nationwide that needed to be approved by the Commission. This plan is for employees and is of no cost to the County.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the plan updates for Nationwide. On a voice vote, the motion carried.

The RFQ for disability and life insurance was presented.

It was moved by Commissioner Cooper, supported by Commissioner Kinsella, to approve the RFQ for disability and life insurance. On a voice vote, the motion carried.

Sheriff Savoie was selected to attend a Sheriff’s Conference out of State by the Federal Bureau of Justice Assistance. There would be no cost to the County for the Sheriff to attend except for salary.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the Sheriff’s out of state travel request. On a voice vote, the motion carried.

The Design Development Evaluation report was presented. Total cost for the renovation to the County Building would be $2,334,079.00.

It was moved by Commissioner Moore, supported by Commissioner McLean, to accept the Design Development Evaluation report at a tentative cost of $2,334,079.00 and authorize the Chair to sign the necessary documents. On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to recommend the approval of general fund claims totaling $168,775.79; other fund claims of $520,629.02; payroll of $446,419.96; health department claims of $729,812.80 for total claims of $1,865,637.57; and vouchers H-1 thru H-256. On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the report as presented. On a voice vote, the motion carried.

New Business

a. Resolution 11-04 – In Appreciation and Special Recognition of Sandra L. Kempf

It was moved by Commissioner Cooper, supported by Commissioner Kinsella, to recommend approval of the following resolution:

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION

OF SANDRA L. KEMPF

The appreciation of the Chippewa County Board of Commissioners, and the residents of Chippewa County is extended to SANDRA L. KEMPF, for:

Her dedicated service as Legal Secretary I and II for the Chippewa County Prosecutor’s Office, for the past twenty-one plus years; from October 1989 to March 2011.

Her untiring efforts in the safety and well being of the citizens of Chippewa County.

Her continuously and reliable work for the Prosecutor’s Office for which she knew was the best for Chippewa County.

Her deep personal commitment, not only to her work on behalf of the Department and the County, but also her family, friends and co-workers.

It is altogether fitting and proper that the Chippewa County Board of Commissioners should honor Sandra L. Kempf, for her years of service and dedication to Chippewa County.

Upon her retirement from Chippewa County, our wish for Sandra L. Kempf can be no less than this: as she has dedicated the past twenty-one plus years to Chippewa County, a gracious thank you for a job well done, and wish her enjoyable retirement in which she so richly deserves.

A roll call vote was taken:

Ayes: Commissioners Postula, Cooper, Knoll, Kinsella, McLean, Moore and Shackleton

The Resolution was declared adopted.

b. Resolution 11-05 – In Appreciation and Special Recognition of Clifford Carr

It was moved by Commissioner Moore, supported by Commissioner McLean, to recommend approval of the following resolution:

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION

OF CLIFFORD CARR

WHEREAS, Clifford Carr has served the citizens of Chippewa County as an employee of the Chippewa County Road Commission from June 1947 to June 1991 and as Chippewa County Board Commission Board member from January 1, 1993 to December 31, 2010; and

WHEREAS, Clifford Carr has advanced the goals of the Chippewa County Road Commission and the community through his skilled involvement with the Road Commission; and

WHEREAS, Clifford Carr has served the community for sixty-one years, his dedication, his high performance standards, his kind friendship, his professionalism, his enthusiasm, and his inspiration to always do the right thing, has placed him in the highest of categories; and his many wonderful stories of his dedicated years of service.

WHEREAS, Clifford Carr has earned the respect and gratitude of the citizens of Chippewa County through his many contributions to their safety and welfare. The Chippewa County Board of Commissioners, on behalf of the residents of Chippewa County, extends their appreciation to a gentle man, who is thoughtful, caring, involved and dedicated, and who made a favorable impact on the betterment of life in Chippewa County.

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. That the Chippewa County Board of Commissioners respectfully dedicates this document to honor and thank Clifford Carr for his many years of public service

2. That the Chippewa County Board of Commissioners extends their best wishes to Clifford Carr for many more years of good health and happiness.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Kinsella, McLean, Moore and Shackleton

The Resolution was declared adopted.

c. Resolution 11-06 – Proclamation Declaring March as Red Cross Month

It was moved by Commissioner Cooper, supported by Commissioner Postula, to recommend the approval of the following resolution:

PROCLMATION DECLARING

MARCH AS

RED CROSS MONTH

For over a century, the American Red Cross has harnessed the generosity of the American people, mobilizing us to offer assistance with its lifesaving mission whether down the street, across the country or around the world. Whether aiding towns fighting rising floodwaters or nations struggling with starvation and disease, the American Red Cross and its international partners have been there to help. During American Red Cross Month, we celebrate our Nations’ humanitarian spirit, and we recommit to providing relief and hope in time of crisis. It was in 1943 when President Franklin D. Roosevelt proclaimed March as Red Cross Month, urging the public to support the efforts of the American Red Cross to provide resources and medical care to troops, allies and peoples around the world.

The American desire to put our compassion into action is also deeply rooted the character of the Chippewa County Chapter of the American Red Cross. The Chippewa County Chapter services Chippewa, Luce and Mackinac Counties where for nearly 95 years it has been a place where citizens join together to help residents in times of need. The citizens of the Eastern Upper Peninsula responded swiftly and generously in overwhelming numbers a year ago during the earthquake disaster in Haiti donating over $17,000 for international aid through the Red Cross.

The Chippewa County Chapter provides the much needed safety net to the residents of Chippewa County and the Eastern Upper Peninsula by providing food, shelter and clothing to victims of single family fires. During 2010, to families in the tri-county area were provided these basic needs. Just in the short two months of 2011 the Disaster Area Teams attended to the needs of three more families with total loss fires, bringing this winter season to one of the worst for severe fire losses.

Trained Red Cross instructors provided 285 classes in CPR, First Aid and water safety working towards the goal to have one person in every household trained in lifesaving techniques. Last year, approximately 1,800 donors chose the Red Cross as the place to donate the gift of life, a unit of blood.

The Red Cross continues to support our military families. Special Events such as community-wide mailing was made to 98 deployed Eastern Upper Peninsula soldiers including the 1437th National Guard troop stationed in Iraq. The chapter also provided the means for a support group for mothers of the deployed, gifts for the children and help with the “Welcome Home” celebration. Sixteen emergency messages were facilitated to soldiers from their families during the year.

Though we can never fully know the challenges we will face, American Red Cross Month reminds us that Americans will always pull together in times of need and will always look to the future with hope and determination. In celebrating American Red Cross Month, we are celebrating humanitarian and volunteer spirit here in Chippewa County and across America.

Now, therefore, the Chippewa County Board of Commissioners, by virtue of our authority, do hereby proclaim March, 2011, as American Red Cross Month. I urge all Americans to give blood, volunteer their time, and give generously to the American Red Cross and its local chapter. Chippewa County is a place where we take care of each other. When you help the American Red Cross you help Chippewa County.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Knoll, Kinsella, McLean, Moore and Shackleton

The Resolution was declared adopted.

Commissioners Comments

Chairman Shackleton noted that a Commission Retreat to get together to talk about commission dynamics and similar items has been scheduled for Tuesday March 22, 2011 and follow up with Planning and Goals session.

Discussion was held on the uncapping of property.

Commissioner McLean commented on NACO advertising for a prescription drug program.

Having completed the agenda, it was moved by Commissioner Cooper, supported by Commissioner Knoll, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 8:15 p.m.

Diane S. Cork, Clerk

Scott Shackleton, Chairman