The Chippewa County Board of Commissioners met in regular session on Monday, May 9, 2011 at 6:00 p.m. in the 50th Circuit Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, George Kinsella, Don McLean, Jim Moore, and Chairman Scott Shackleton

Absent: Commissioner Jesse Knoll

Also Present: Debbie Cox, Nathan Frazer, Debbie Sirk, Lou McDonald, Derek Myerscough, Under Sheriff Mike Bitner, Kelly Church, Deputy Administrator, Scott Brand, Jim and Michele Traynor, John Lechner, Bud Willis, John Willis, County Treasurer Margie Hank, Dave Martin, CCHD, Anthony Stackpoole, Kathy Cairns, Equalization Director Sharon Kennedy, Holly Henderson, Cathy Maleport, Administrator Jim German and County Clerk Diane Cork

Additions/Deletions to Agenda

It was moved by Commissioner Moore, supported by Commissioner Cooper, to approve the agenda as presented. On a voice vote, the motion carried.

Correspondence Received in the Clerk’s Office

It was moved by Commissioner Postula, supported by Commissioner Cooper, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

Approval of County Board minutes

It was moved by Commissioner Cooper, supported by Commissioner Kinsella, to approve the regular County Board minutes of April 11, 2011 and Special County Board minutes of April 22, 2011 as prepared by the Clerk. On a voice vote, the motion carried.

Public Comments

Dave Martin, Chippewa County Health Department, notified the Board of a scam occurring in the area with individuals posing as health inspectors and trying to obtain records from respective food service establishments. He also commented on the upcoming health department fee increases noting that costs are not being covered by the current schedule and that this should be the last year for a jump of the current level.

John Lechner complained about the Prosecutor not filing charges against his ex-wife for allegedly falsifying a deed.

Diane Cork read a statement about the re-districting plan.

Derek Myerscough thanked the Apportionment Committee for lowering the district numbers.

Ted Postula spoke on the re-districting plan.

Old Business

A. Marquette County – Environmental Health Fee Structure

After discussion on the Health Department fee schedule at the last County Board meeting, Commissioner Moore contacted Marquette County and the Health Department of Northwest Michigan for their figures so everyone could see what the fee schedules are here in comparison to those areas.

B. Nathan Fazer-Regional Planning-Imagery Update, Fee Schedule and Shared Service Initiative

Mr. Fazer stated that the planes were in the Sault Area on the first and once the imagery is finished over the next few weeks, it will take the company about a month to do processing and get it to the State. Once the State receives the imagery, they do quality control checks to make sure that there are no dead pixels, the cloud cover is accurate and color is correct. Hopefully the County will have a final product by August.

Discussion was held on how the information is received and the Bing Imagery Fee Schedule.

It was noted that since Chippewa County does not have a GIS Department or staff to handle the requests, the State recommended that Regional Planning be the clearing house for any requests.

It was moved by Commissioner Moore, supported by Commissioner McLean, to send this issue to the Legislative and Natural Resources Committee for discussion on the Bing Imagery Fee Schedule. On a voice vote, the motion carried.

Mr. Fazer also spoke on the Shared Services Initiative with Luce and Mackinac Counties as well as the City. He stated the reason for this was over the last year there has been a lot of interest in GIS Services. He was suggesting that perhaps the counties and city pool their resources together and hire a GSI person to manage activities, to manage data and deploy things county-wide.

It was moved by Commissioner McLean to agree to start the process of Shared Services Initiative. Died for lack of support.

It was moved by Commissioner Moore, supported by Commissioner Kinsella, to send the issue of the Shared Initiative to the Legislative and Natural Resources Committee. On a voice vote, the motion carried.

Administrator’s Report – Jim German

No action items needed. Informational purposes only.

Standing Committee Reports

Personnel – Jim Moore – 4-12-2011

No Action Items necessary. It was moved by Commissioner Moore, supported by Commissioner Postula, to accept the report as given. On a voice vote, the motion carried.

Equalization & Apportionment – George Kinsella – No meeting

Health & Social Services – Ted Postula – No meeting

Building, Grounds & Jail – Don McLean – 5-4-2011

The Committee discussed a dog park proposal that was forwarded from the Finance Committee. A number of issues were discussed including what would happen if the park closed, rules and County liability. Administrator German contacted MMMA and a local attorney concerning County liability and exposure. Both MMEMA and the attorney concluded that the best way to minimize liability including not keeping the park open twenty four hours a day and a number of other suggestions.

It was moved by Commissioner McLean, supported by Commissioner Moore, to approve the dog park at the animal shelter as long as the suggestions from MMEMA were followed to reduce County liability with no lease. On a voice vote, the motion carried.

Plans were discussed on placing a Gazebo on the cement pad next to the Veteran’s Memorial. A number of drawings were presented as well as information Chairman McLean had obtained on the internet. Chairman McLean noted that he had been in touch with the High School and they would be able to build it next year for the price of materials only. The Committee thought local business might be able to donate some materials. The Committee decided that a drawing that Commissioner McLean had done on 2-17-2010 was a good start for the planned Gazebo.

It was moved by Commissioner McLean, supported by Commissioner Moore, to move ahead with the Gazebo project and have Sault High do the construction. On a voice vote, the motion carried.

A letter was presented from Landmark Design asking that the County Administrator and B & G Chairman be given the authority to approve change orders up to ten thousand dollars so that the project would not be delayed over small changes.

It was moved by Commissioner McLean, supported by Commissioner Moore, to allow the County Administrator to approve change orders up to $2,500 and for the Building and Grounds Committee to approve change orders up to $10,000 and then forward those changes to the Full Board. On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner McLean, supported by Commissioner Moore, to approve the report as presented. On a voice vote, the motion carried.

Transportation – Ted Postula – No meeting

Legislative & Natural Resources – George Kinsella – No meeting

Computer – Jesse Knoll – No meeting

Finance, Claims and Accounts – Don Cooper 5-5-2011

Ms. Kennedy reviewed the process involved to establish the taxable values rates for next year including the allocated operating millage which was requested at 6.15 mills. Also presented were the County’s various operation millage rates.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the taxable values as presented, and can be found on the FY11 “Detail of Equalized and Taxable Values by Class and Township” and “Detail of taxable Value changes. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to establish the County’s operating millage rates as follows:

Allocated 6.15
Fire/Ambulance .4275
Roads .9879
Recycling .5000
Jail .6000
Senior Programs .4994
Total 9.1648

Discussion was held on the allocated 6.15 mills and how that figure is arrived at.

On a voice vote, the motion carried with Commissioner Kinsella voting no.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to set a Truth in Taxation Public Hearing for June 13, 2011, prior to the regular Board meeting.

Tony Bosbous of Community Action Agency asked the County to forgive part of a non-diminishing lien it holds through the 2007 CDBG Program on an individual’s property due to the family’s hardship. The full amount of the lien is $13,005.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to forgive up to eight thousand dollars ($8,000.00) on the non-diminishing lien, pending the sale to the current potential buyer. On a voice vote, the motion carried.

Quotes were presented for three desktop computers without monitors for Central Dispatch. Chairman Shackleton noted that he thought the bid process for buying computers should be reviewed and that he thought there was a cheaper way to buy computers. The quotes from MNJ Technologies, National Office Products and Wise Owl were reviewed and the County’s purchasing policy was discussed.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to purchase three Nobilis i355m systems from National Office Products at a price not to exceed $820.00 each; for a total price of $2,460. On a voice vote the motion carried.

The Committee reviewed correspondence from the Eastern UP Community Corrections Advisory Board who approved additional funding for the PA511 Intensive electronic Monitoring Program in the amount of $3,124.00 for FY2011 due to a re-evaluation of the program.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the EUP Employment & Training Consortium bilateral modification to contract CCAB-FY11-01 by $3,124.00 as presented and to authorize signature. On a voice vote, the motion carried.

The Committee reviewed the bid summary for the purchase of eight (8) desktop and two (2) laptop computers; quotes from National Office Products, Connecting Point Computer Center, CDW Government LLC, Wise Owl Computers, MNJ Technologies and Dell Computers. Revised quotes, bid specifications/clarification, and the County’s purchasing policy were discussed.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to purchase eight (8) desktop and two (2) laptop computers from National Office Products at a price not to exceed $11,509.96.

On discussion, Chairman Shackleton thought that the County was paying way too much for computers and laptops. He felt that the purchasing procedure should be looked over.

On a voice vote, the motion carried with Chairman Shackleton voting no.

The Committee reviewed a schedule for the FY12 Budget process, reviewing the FY10 process and making changes to this year’s process; and to keep the suggested calendar on target for completion.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to adjust the Budget Development Schedule to have a finish date of October 31. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to recommend the approval of general fund claims totaling $173,948.37; other fund claims of $3,968,539.02; payroll of $434,737.32; and Health Department claims of $607,128.38 for total claims of $5,184,343.09. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to approve the following budget adjustments:

Account Original Amended Change  
101-981-701.000 72,900.00 78,900.00 6,000.00 Vehicles & Equipment
264-000-704.000 7,000.00 11,200.00 4,200.00 Salaries – Training Fund
264-000-715.000 1,000.00 1,800.00 800.00 Fringes – Training Fund
264-000-860.000 2,300.00 6,300.00 4,000.00 Travel – Training Fund
264-000-884.000 0.00 4,400.00 4,400.00 Education – Training Fund
285-000-801.000 0.00 10,000.00 10,000.00 Prof. Srvs. – Animal Control

On a voice vote, the motion carried.

Having completed the report, it was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the report as given. On a voice vote, the motion carried.

New Business

A. Jury Board appointment

It was moved by Commissioner Moore, supported by Commission Cooper, on the recommendation of Honorable Judge Nicholas J. Lambros, to re-appoint Marjean Roe to the Chippewa County Jury Board for a six year term with an expiration date of April 30, 2017. On a voice vote, the motion carried.

B. Resolution 11-08 – Children’s Memorial Flag Day

It was moved by Commissioner Cooper, supported by Commissioner Kinsella, to adopt the following resolution:

Resolution 11-08

CHILDREN’S MEMORIAL FLAG DAY

April 22, 2011

WHEREAS, the Child Welfare League of America has promoted the Children’s’ Memorial Flag as a way of memorializing the thousands of children and teenagers in the United States who die violently each year; and

WHEREAS, each year numerous government agencies become involved in an impressive bipartisan effort, flying the flag or arranging for related events to memorialize children; and

WHEREAS, the Children’s Memorial Flag has become a recognizable symbol of the need to do a better job of protecting children; and

WHEREAS, the response of the public has been overwhelmingly positive as the program progresses each year; and

WHEREAS, approximately 3 million children are reported abused and neglected in the country each year; and

WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the entire community; and

WHEREAS, effective child abuse prevention programs succeed because of partnership created among social service agencies, schools, religious and civic organizations, law enforcement agencies, and the business community, and

WHEREAS, all citizens should become more aware of the negative effects of child abuse and its prevention within their communities, and become involved in supporting parents to raise their children in a safe, nurturing environment;

NOW, THEREFORE, WE the Chippewa County Board of Commissioners of Chippewa County, Michigan, do hereby proclaim Friday, April 22, 2011, as CHILDREN’S MEMORIAL FLAG DAY in Chippewa County, Michigan, and urge all citizens to memorialize the thousands of children across the country who die violently each year. We call upon all citizens to increase their participation in efforts to prevent child abuse, thereby strengthening the communities in which we live.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Kinsella, McLean, Moore and Shackleton

Nays: None

The Resolution was declared adopted.

C. Resolution 11-09 – In Appreciation and Special Recognition of JoAnne Bulson

It was moved by Commissioner Moore, supported by Commissioner Cooper, to adopt the following resolution:

Resolution 11-09

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION

OF JOANNE BULSON

WHEREAS, JoAnne Bulson has worked for the Chippewa County Health Department from June 1976 until May 2011; and

WHEREAS, JoAnne Bulson has served Chippewa county residents for over thirty-four years; and

WHEREAS, JoAnne Bulson served the community through her involvement with the school systems in testing the Chippewa County students for both hearing and vision in a manner above reproach, and for this we extend our thanks; and

WHEREAS, JoAnne Bulson performed her duties throughout her tenure with professionalism; selflessness; with care and concern for others; and

WHEREAS, JoAnne Bulson admirably served the citizens of Chippewa County during her tenure until her retirement on May 14, 2011.

NOW, THEREFORE, BE IT RESOLVED, as follows:

1. That the Chippewa County Board of Commissioners respectfully dedicates this document to honor and thank JoAnne Bulson for her many years of public service and particularly for her work with the students of Chippewa County.

2. That the Chippewa County Board of Commissioners extends their best wishes to JoAnne Bulson form many years of good health and enjoyment in her retirement.

On a roll call vote:

Yeas: Commissioners Postula, Cooper, Kinsella, McLean, Moore and Shackleton

Nays: None

The Resolution was declared adopted.

Commissioners Comments

Commissioner McLean asked that a Goal Work Session be scheduled.

Commissioner Cooper commented on combing the Register of Deeds and County Clerk’s Office in the 1990’s.

Commissioner McLean commented on the Apportionment and size of the districts.

Commissioner Kinsella talked about State funded Court systems.

It was noted that Jim Moore was elected to the Executive Board for MAC starting January 1st, 2012.

Having completed the agenda, it was moved by Commissioner Kinsella, supported by Commissioner Postula, to adjourn.

On a voice vote, the motion carried.

________________________      ______________________________

Diane S. Cork, Clerk                  Scott Shackleton, Chairman