The Chippewa County Board of Commissioners met in regular session on Tuesday, September 13, 2011 at 6:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, George Kinsella, Don McLean, Jim Moore and Chairman Scott Shackleton.

Also Present: Scott Brand, Evening News, Debbie Sirk, Sheriff Robert Savoie, Under Sheriff Mike Bitnar, Sheriff Deputy Jack Horka, Marjorie Hank, Treasurer, Jim and Michelle Traynor, Dr. Robert Graham, Jolene Graham, Jim German, Administrator, Diane S. Cork, Clerk and Cathy Maleport, Chief Deputy Clerk

Additions/Deletions to Agenda

It was moved by Commissioner Moore, supported by Commissioner Kinsella to add to the agenda the Rap Grant item, submitted by the Sheriff’s Department, under New Business, item c, and to approve the agenda as amended.

On a voice vote, the motion carried.

Correspondence received in the Clerk’s Office

It was moved by Commissioner Cooper, supported by Commissioner Knoll to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee.

On a voice vote, the motion carried.

Approval of County Board minutes

It was moved by Commissioner McLean, supported by Commissioner Moore, to approve the regular County Board minutes of August 8, 2011 and the Workshop Board minutes of August 4, 2011 with the following correction on the Workshop Board minutes: Page 10, item 31, after the word county the word “meetings” should be inserted.

On a voice vote, the motion carried together with the aforementioned correction.

Public Comments

Diane S. Cork, Chippewa County Clerk, informed the Commissioners that she will be retiring on Friday, September 16, 2011. Adding, “It has been a pleasure to work with the Citizens of the County of Chippewa for the last 33 years and I will really miss the contact with the public and the townships”.

Dr. Robert Graham also addressed the Board as to his concerns with the hiring of off site, out of town, Health Services for the Chippewa County Jail. Further adding, that for years he has asked for trained medical help, to help him do the job, and always receiving the same answer “the budget would not allow it”.

Jolene Graham expressed her concerns, explaining that she is very familiar with budgets and accounting and wanted to know how the county budgets are set up as well as how the jail is supported.

Upon the request of Commissioner Cooper, Chairman Shackleton noted that during our Public Comments, we do not get into any debates or conversations; we just give you the opportunity to speak.

Old Business

None

Administrator’s Report

For informational purposes only.

Standing Committee Reports

Personnel – Commissioner Jim Moore – August 31, 2011

Animal Shelter

Administrator German noted that one of the Animal Shelter Employees was off work due to illness in the family. It was not known at the time if the employee would return to work. Mr. German asked the Committee to approve a temporary hire to fill hours as needed.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to approve a temporary hire at the shelter with hours not to exceed those that are currently being paid.

On a voice vote, the motion carried.

Full Time Personnel Request for Corrections Officer

Administrator German presented a letter from Sheriff Savoie asking to hire two full time corrections officers that are now being filled with part timers, which is included in this year’s budget. Commissioner Moore asked if the positions could stay part time. The Sheriff noted that they could but it was beginning to effect moral and union issues. Commissioner Knoll asked about the Sheriff’s bottom line budget with the extra expense in jail medical. The Sheriff and Mr. German noted they would check into this. The Sheriff also noted that if it came down to a decision to hire the two full time employees or move the HPL services, he would rather go with HPL at this time.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to approve the two full time new hires for the Sheriff’s Department. Discussion followed with Commissioner Cooper wanting to continue with part timers, stating that we have talked about maintaining and holding our salaries and fringes, and as soon as you put someone on full time, salaries and fringes go up. Commissioner McLean adding that he thought it would be wise to delay on this until we look at the budget.

On a voice vote, the motion carried as follows:

Yes: Postula, Moore, Shackleton, Knoll

Nays: Kinsella, McLean, Cooper

Prosecutor Support Coordinator Position

Administrator German noted that the Support Coordinator in the Prosecutor’s Office had submitted a resignation. Mr. Peppler presented a request to fill the position with the Franci DeCoe after having conducted interviews.

It was moved by Commissioner Moore, supported by Commissioner Postula to hire Franci DeCoe for the Prosecutor Support Coordinator position. Discussion followed with Commissioner Knoll noting that the State determined that the case load has gone down by approximately one third; Commissioner Moore explained that this position is more than 50% grant funded, adding it’s not for the prosecutor that it’s for support coordination. Commissioner McLean stating, it would be wise to table this item as we are a few weeks away from the budget process.

It was moved by Commissioner McLean, supported by Commissioner Cooper, to table this item to fill the Prosecutor’s Support Coordinator’s Position.

On a voice vote, the motion carried as follows: (yes in favor of tabling motion)

Yes: McLean, Cooper, Knoll, Kinsella

Nays: Postula, Shackleton, Moore

On a voice vote, the motion carried.

It was moved by Commissioner Moore, supported by Commissioner Cooper, that the minutes of the Personnel Committee be accepted as presented.

On a voice vote, the motion carried.

Equalization & Apportionment – Commissioner Kinsella – No meeting

Health & Social Services - Commissioner Postula – August 16, 2011

For informational purposes only, no action items.

It was moved by Commissioner Postula, supported by Commissioner Knoll, that the Health and Social Services Committee meeting minutes be accepted as presented.

On a voice vote, the motion carried.

Building, Grounds & Jail – Commissioner McLean – No meeting

Transportation – Commissioner Postula – No meeting

Legislative & Natural Resources – Commissioner Kinsella - August 29, 2011

GIS

A number of GIS issues were discussed. Administrator German and Sharon Kennedy noted that they had been unable to contact Chuck McCready on the status of the RFP that he was going to write for a more general plan to bring all GIS layers together. Nathan Fazer talked about a number of GIS issues. These included modifying the current fee schedule for townships at a flat fee of $200.00 per township. Also, having Equalization process GIS request; giving LSSU access to the GIS database for education, Lidar Technology, and a County enhanced GIS access policy.

It was moved by Commissioner Kinsella, supported by Commissioner Cooper, to approve amending the fee schedule to include a flat rate for townships of $200.00 for GIS data.

On a voice vote, the motion carried.

It was moved by Commissioner Kinsella, supported by Commissioner Knoll, to accept the minutes as presented.

On a voice vote, the motion carried.

Computer Committee – Commissioner Knoll – No meeting

Finance, Claims & Accounts – Commissioner Cooper – September 8, 2011

Kathy Noel EDC Kathy Noel gave a presentation on the EDC sponsoring a Community Development Block Grant for Frontier Infrastructure and Machinery. She asked for the Commissions support for the project.

It was moved by Commissioner Cooper, supported by Commissioner Moore, that the EDC be authorized to apply for a Community Development Block Grant for Frontier Infrastructure and Machinery. Discussion followed, Commissioner Knoll questioned if the County Board was in anyway responsible for the administration of the grant, with Commissioner Cooper responding “no, it’s an Economic Corporation applying for the grant and they will administer the grant”.

Furthermore, Commissioner Moore stated he would like the amount, 3.5 million dollar grant, noted in the motion so that we understand at this point how much we are going to approve. Commissioner Cooper having no objection to such being noted, the motion carried on a voice vote.

AGENDA ITEMS

HPL Approval

The Committee reviewed the proposal for HPL jail medical services. Commissioner Cooper asked about the duration of the contract and that it should be filled out before being voted on. Administrator German noted it could be a one year contract and filled out by the regular board meeting.

It was moved by Commissioner McLean, supported by Commissioner Knoll, to approve the contract with HPL selecting option two in the amount of $149,719.72.

Discussion followed with Commissioner Cooper noting that he is always in favor of RFP’s and believes that if we were going to go out for services we should do this.

Administrator German, addressing Commissioner Cooper’s RFP’s stated that we did look at a couple. Adding, Sergeant Rose had looked diligently; she had found two other companies, one was a subsidiary of HPL and the other did not return her phone calls.

Commissioner Shackleton explained that the Federal Prisoner issue is driving the strain. The Federal prisoners do provide a large income to the jail operation, that they have basically told us, you make changes or we are going to take your prisoners away. They have a huge National presence and a very large presence in Michigan, including the Upper Peninsula. Furthermore stating, we have done a lot of research on them and they are very highly regarded in the services they provide.

On a voice vote, the motion carried with Commissioner Cooper and Kinsella voting no.

Dr. Graham Request for Reimbursement of $2,500 for his deductible

The Committee reviewed a letter requesting the County reimburse Dr. Graham for his deductible in a recent action against the County.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to approve the request to reimburse Dr. Graham $2,500.00 for his deductible. On a voice vote the motion carried.

MERS Officer Authorization

The Committee was informed that a formal authorization by the commission was needed to make the administrator an officer delegate at the upcoming MERS conference.

It was moved by Commissioner Moore, supported by Commissioner Kinsella, to approve the Administrator as an officer delegate and authorize him to attend the MERS conference.

On a voice vote, the motion carried with Commissioner Don Cooper opposing.

Out of State Travel Request for MSU Extension

The Committee reviewed an out of state travel request from the MSU Extension. It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the request by MSU extension. Discussion followed.

On a voice vote, the motion carried with Chairman Shackleton voting no.

Boat Purchase/Trade Approval

Sheriff Savoie requested to trade two older boats for a newer one. The boats were purchased with grant money and could not be sold but could be traded. Commissioner Cooper asked about the grant rules. Deputy Church noted everything was in order.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to allow the Sheriff to trade two older boats for a newer one at no cost to the County.

On a voice vote, the motion carried.

County Child Care Budget Approval

The County Child care budget was presented to the Committee.

It was moved by Commissioner Cooper, supported by Commissioner Kinsella, to approve the County Child Care Budget for Probate Court.

On a voice vote, the motion carried.

BC/BS Inmate Service Contract Addendum

Administrator German presented an addendum to the inmate BC/BS contract. He noted small changes that were mandated by State and Federal Regulations.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the changes to the BC/BS Inmate Service Contract. On a voice vote, the motion carried.

Copier Purchase for the Jail

The Committee reviewed a request to put out an RFP for a copier for the jail which was scheduled to be replaced. The Committee wanted to make sure that their was an option to keep or sell the current copier and have some minor software added that would allow for easier scanning options.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to approve an RFP for a new copier with an option to keep the existing copier and some added software for scanning options.

On a voice vote, the motion carried.

Animal Shelter

The Committee was informed of the need to replace the drain field at the Animal shelter. The field had been crushed by clay that had been moved on to it. It has been determined by CCHD that the drain field was not built large enough to handle the volume of water that runs through the shelter. The costs would be roughly $9,500.00. Stubs Trucking had done some free work in digging up the drain field and the administration asked that he be given the job due to his knowledge of the system and the work he had already put in.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve a new drain field at the Animal Shelter at a cost not to exceed $9,500.00, award the contract to Stubb’s Trucking, and waive the County’s bidding policy.

On a voice vote, the motion carried.

Also discussed was a proposal from D&B to finish the flooring at the Animal Shelter at a cost of $3,500.00. The money will come from donations.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to approve the contract with D&B to finish the flooring at the Animal Shelter at a cost of $3,500.00, waive the County bidding policy and begin on September 9, 2011, to save costs.

On a voice vote, the motion carried.

Finance

Claims and Accounts

It was moved by Commissioner Cooper, supported by Commissioner Moore, to recommend the approval of the following:

  • General fund claims totaling $256,055.83
  • Other fund claims of $1,240,596.00
  • Payroll of $443, 538.18
  • Health Department claims of $500,049.43, such claims totaling $2,440,239.44 together with Vouchers H-1 through H- 372.

On a voice vote, the motion carried.

Budget Adjustments

 

Revenue   Original Amended Change
209-000-543-000 State Grant 213,646.00 489,422.00 275,776
267-000-506-000 Federal sources 45,000 60,000 15,000
         
Expenditure        
209-000-979-000 Machinery/Eqpt. 51,711 327,487.00 275,776.00
267-000-706-000 Salaries/OT 25,000 37,000 12,000
267-000-715-000 Fringes 5,000 8,000 3,000

It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the budget adjustments as presented. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the settlement reached at facilitation in the mater of Halfaday vs Chippewa County.

On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to accept the minutes of the Finance, Claims and Accounts as presented.

On a voice vote, the motion carried.

New Business

Board of Canvassers Appointment Nominees – 2 appointments –expires 10/31/2015 (1) - Republican Position and (1)-Democratic Position.

Commissioner Kinsella stated that he received a telephone call informing him of Judy Smith requesting her name to be withdrawn as she is just too busy.

Republican Nominees: John Osborn, Judy Smith and Nate Chesebro

On a roll call vote:

Commissioner Postula - Nate Chesebro

Commissioner Cooper - Nate Chesebro

Chairman Shackleton - John Osborn

Commissioner Knoll - Nate Chesebro

Commissioner Kinsella - Nate Chesebro

Commissioner McLean - John Osborn

Commissioner Moore - Nate Chesebro

Democratic Party Nominees: Delores Swick, Jim Johnson and Dorothy Johnson

On a roll call vote:

Commissioner Moore - Dorothy Johnson

Commissioner McLean - Delores Swick

Commissioner Kinsella - Delores Swick

Commissioner Knoll - Delores Swick

Chairman Shackleton - Delores Swick

Commissioner Cooper - Delores Swick

Commissioner Postula - Delores Swick

Nate Chesebro and Delores Swick are appointed to the Board of Canvassers for a term to expire October 31, 2015.

Recognize re-established SORVA(Sportsman’s Off Road Vehicle Association)

It was moved by Commissioner McLean, supported by Commissioner Kinsella, to recognize the association as a duly-constituted organization representing the off-road vehicle owners and operators in the Eastern Upper Peninsula of Michigan.

Discussion followed.

On a voice vote, the motion carried.

Rap Grant (Addition to the Agenda the Sheriff’s Dept. has brought to the Board for consideration)

Administrator German explained that Under Sheriff Bitnar applied for a Rap Grant to enhance the capabilities of the current control center counsel. The counsel runs all of the doors, lighting, and camera systems throughout the jail. Noting the Rap grant was for approximately half the cost of the project. The camera system itself would help the county with security issues in the jail explaining that it is a much more up to date and effective system. Furthermore adding, we are greatly enhancing the Security and the ability of the control center person, which makes them much more effective at their job.

Commissioner Cooper moved to table this as we are so close to the budget process.

The motion dies for lack of support.

Motion made by Commissioner Moore, supported by Commissioner Kinsella, to accept the Security Upgrade.

Discussion followed with Under Sheriff Bitnar explaining in detail how much more effective this system is.

On a voice vote, the motion carried.

Motion made by Commissioner Cooper, supported by Commissioner Kinsella, that we send a letter of Thanks to John Osborn for his years of service on the Board of Canvassers.

On a voice vote, the motion carried.

It was moved by Commissioner Moore, supported by Commissioner Knoll to adjourn.

On a voice vote, the motion carried and the Board did adjourn at 7:40 p.m.

Cathy C. Maleport, Chief Deputy

Scott Shackleton, Chairman