The Chippewa County Board of Commissioners met in regular session on Monday, October 10, 2011 at 6:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, Jesse Knoll, George Kinsella, Don McLean, Jim Moore and Chairman Scott Shackleton.

Also Present: Debbie Sirk, Jim and Michelle Traynor, Scott Brand, Evening News, Administrator Jim German, and Cathy Maleport, Clerk

Additions/Deletions to Agenda

None

It was moved by Commissioner McLean, supported by Commissioner Kinsella, to approve the agenda as presented.

On a voice vote, the motion carried.

Correspondence received in the Clerk’s Office

It was moved by Commissioner Knoll, supported by Commissioner Cooper, that the correspondence received in the Clerk’s Office be forwarded to the concerned citizens and or placed on file.

On a voice vote, the motion carried.

Approval of County Board minutes

It was moved by Commissioner McLean supported by Commissioner Moore, to approve the regular County Board minutes of September 13, 2011.

On a voice vote, the motion carried.

Public Comments

None

Old Business

None

Administrator’s Report

For informational purposes only.

Standing Committee Reports

Personnel – Commissioner Jim Moore – No meeting

Equalization & Apportionment – Commissioner Kinsella – No meeting

Health & Social Services - Commissioner Postula – No meeting

Building, Grounds & Jail – Commissioner McLean – No meeting

Transportation – Commissioner Postula – No meeting

Legislative & Natural Resources – Commissioner Kinsella – No meeting

Computer Committee – Commissioner Knoll – No meeting

Finance, Claims & Accounts – Commissioner Cooper – October 6, 2011.

Out of State Travel for Under Sheriff

A travel request was presented for Under Sheriff Bitnar to attend an out of state training conference. The conference is grant funded.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the out of state travel request.

On a voice vote, the motion carried.

Approval of Copier Bid

Bids were presented for a new copier for the Sheriff’s Department.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the bid from Sault Printing in the amount of $4,881 for a new copier and trade the old copier in.

On a voice vote, the motion carried.

Two Percent Funding Request for the Animal Shelter

The Committee was presented with a two percent funding request for the Animal Shelter for the spay and neuter program. The request was for $10,000.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the two percent funding request for the Animal Shelter in the amount of $10,000.

On a voice vote, the motion carried.

Byrne Justice Assistance Grant

The Byrne Justice Assistance Grant for SANE was presented. The grant is for $30,870.00 and would require a County match in the same amount.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the Byrne Justice Grant in the amount of $30,870. Discussion ensued.

On a voice vote, the motion carried.

Great West Retirement Plan Changes

Administrator German presented an addendum to the Great West Retirement Plan. Changes included fund changes and small changes to accommodate new Federal Regulations.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the changes to the Great West retirement plan.

On a voice vote, the motion carried.

City County Building

A discussion took place on the City County Building Renovations. Administrator German was directed to provide the exact motion on the direction the Commission wanted to go in June for the full Board meeting. No action was taken at the Finance meeting.

It was the census of the Board to address this issue at the present full Board meeting.

Commissioner Cooper stated this issue has been discussed at length in multiple committees, multiple meetings, with multiple changes, and the bottom line was a motion was made by Commissioner McLean, supported by Commissioner Moore, to move ahead with the Design Build with updates as provided by Landmark Design and Gundlach Champion, and to eliminate the payment/performance bonds and the prevailing wages for the local contractors, re-bid the whole project after July 4th, and give a 3 ½ week work period prior to the bids being due. He added, that motion was made and then it was amended, “Bottom line was an amendment was passed which restricted the scope of the project and kept the Annex.”

It was noted that at the time the aforementioned motion was brought up, negotiations were being held with the city police department remaining long term, and that was part of the consideration of how that building would be utilized. Since then, they have opted for another opportunity and will be moving.

Chairman Shackleton stated the fact is we sit here today with new information; it is up to this Board to decide where we go from here. “This has been a long, difficult and contentious at times discussion, because were dealing with a lot of tax payers money.”

A motion was made by Commissioner McLean, supported by Commissioner Moore that the Buildings and Grounds committee meet with Gundlach Champion Design team and develop options for the City County Building that would reduce costs and be in the best financial interest of the County.

The debate continued…. “We don’t need to spend a million plus dollars as we have discussed in the past.” Said Shackleton, adding, we can use some common sense with local carpenters, local painters, and make it work. Chairman Shacklerton went on to add “It was much more imperative to make that building just right when we were trying to sell the Annex.” He informed his fellow Commissioner’s that he is going to vote “No” on the motion that is on the floor because he doesn’t think they need options, just a little common sense.

On a voice vote:

Yes: Commissioners McLean, Moore, Kinsella, Postula, Knoll

Nays: Commissioners Shackleton and Cooper.

The motion carried.

Claims and Accounts

It was moved by Commissioner Cooper, supported by Commissioner Moore to recommend the approval of general fund claims totaling $125,832.50; other fund claims of $293,783.33; payroll of $450,621.83; and health department claims of $535,555.52; total claims of $1,405,79318; and vouchers H-1 through H-249.

On a voice vote, the motion carried.

Budget Adjustments

Revenue   Original Amended Change
232-000-401-200 Tether Revenue 70,000 100,000 30,000
285-000-675-000 Shelter Donations 5,000 10,000 5,000
         
Expenditures        
211-000-979-100 Eqpt. Grant OES 0 18,000 18,000
232-000-704-000 Salaries Comm. Cor. 56,000 64,000 8,000
232-000-715-000 Fringes 5,000 7,000 2,000
232-000-727-000 Supplies 1,200 2,000 800
232-000-850-000 Telephone 700 1,600 900
232-000-941-200 Rent Tether Units 24,000 37,000 13,000
285-000-727-000 Shelter Supplies 5,000 12,000 7,000

It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the budget adjustments as presented.

On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Kinsella , that the Finance minutes of October, 6, 2011 be accepted as presented.

On a voce vote, the motion carried.

New Business

A. Resolution 11-14 – IGT Authorizing – Health Department

It was moved by Commissioner Moore, supported by Commissioner Cooper, to approve the following Resolution:

IGT AUTHORIZING RESOLUTION

WHEREAS, Chippewa County is committed to supporting programs that provide access to appropriate health care services for low-income residents of all fifteen (15) Upper Peninsula Counties;

WHEREAS, the Federal government has approved Michigan’s Medicaid State Plan Amendment TN No. 05-13, effective June 1, 2006, which creates an “Indigent Care Agreements Pool” for hospitals qualifying for Medicaid Disproportionate Share (“DSH”) payments to receive DSH payments under the Indigent Care Agreements Pool so long as: (a) the hospital has an Indigent Care Agreement with a local health care entity, such as Medical Care Access Coalition; and (b) the Indigent Care Agreement stipulates that direct or Indirect health care services be provided to low income patients with special needs who are not covered under other public or private health care programs;

WHEREAS, Medical Care Access Coalition purposes include promoting, organizing, managing and administering programs to create a system for providing or arranging and paying for health care services in a cost effective manner for persons unable to pay for such health care services;

WHEREAS, Medical Care Access Coalition has entered into an indigent Care Agreement with Portage health, Grandview Hospital, Bell Hospital, and Marquette General Health System, requiring Medical Care Access Coalition to directly or indirectly operate a program of arranging and paying for health care to low-income individuals with special needs who are not covered under other public or private health care programs and who are unable to pay for such services;

WHEREAS, both the Federal government and the State of Michigan participate in the financing of the Indigent Care Agreements Pool, with the Federal government matching the State’s portion pursuant the Federal medical assistance percentage formula;

WHEREAS, certain intergovernmental transfers of public funds from Chippewa County maybe made to the State of Michigan to be used as the State’s share in claiming the Federal match.

NOW, THEREFORE, BE IT RESOLVED, that the Chippewa County Board of Commissioners hereby authorizes intergovernmental transfers in an amount of $104,192.33 annually, to the State of Michigan for the purpose of participating in the financing of the non-federal share of DSH payments made under the Indigent Care Agreements Pool to Portage Health, Grandview Hospital, Bell Hospital, and Marquette General Health System, so long as Medical Care Access Coalition maintains a current Indigent Care Agreement with Portage Health, Grandview Hospital, Bell Hospital, and Marquette General Health System.

BE IT FURTHER RESOLVOED, that this resolution shall be effective commencing on October 1, 2011 and ending September 30, 2012.

Dated this 10th day of October, 2011

On a roll call vote:

Yeas: Commissioners Shackleton, Moore, McLean, Kinsella, Knoll, Cooper, Postula

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

B. Resolution 11-15 – 2011 Apportion Millages

It was moved by Commissioner Cooper, supported by Commissioner Postula, to adopt the following resolution:

CHIPPEWA COUNTY BOARD OF COMMISSIONERS

RESOLUTION

TO APPORTION 2011 MILLAGES

At a meeting of the CHIPPEWA COUNTY BOARD OF COMMISSIONERS held on OCTOBER 10, 2011,

WHEREAS, the County Board has reviewed all of the millages requested by the various taxing entities operating within the County, and has considered the allocated and extra voted millages to which the each entity is entitled, and determined that the levy of the millage rates listed on the FINAL 2011 MILLAGE REPORT presented to the Board by the Equalization Director and made a part of the minutes, will be necessary for the sound management and operation of the taxing jurisdictions, and

WHEREAS, the County Equalization Director has informed the County Board that pursuant to MCL 211.34D, each requested millage on said report has been reduced, if necessary, in compliance with section 31 of article 9 of the State Constitution of 1963, and

NOW, THEREFORE, BE IT RESOLVED THAT:

1. THE FINAL 2011 MILLAGE REPORT BE APPROVED AS PRESENTED

2. THE CLERK AND EQUALIZATION DIRECTOR ARE DIRECTED TO COMPLETE AND FILE A 2011 APPORTIONMENT REPORT WITH THE MICHIGAN DEPARTMENT OF TREASURY BASED ON THE MILLAGES AUTHORIZED HEREWITH.

3. THE MILLAGES SO APPROVED SHALL BE SPREAD AGAINST THE APPROPRIATE TAXABLE VALUES IN THE VARIOUS TAXING UNITS WITHIN THE COUNTY TO PRODUCE THE 2011 TAX ROLLS AND THOSE RESPONSIBLE FOR THE SPREADING AND COLLECTING THOSE TAXES SHALL BE CHARGED WITH THE PROCESSING AND COLLECTING OF THOSE TAXES ACCORDING TO STATUTE.

On a voice vote:

Yeas: Commissioners Shackleton, Moore, McLean, Kinsella, Knoll, Cooper, Postula

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

C. Announce Board/Committee/Agency/Authority vacancies

Discussion took place concerning the Department of Human Services upcoming vacancy.

It was moved by Commissioner Cooper, supported by Commissioner Kinsella that we waive the normal procedure for Board Appointment policies and reappoint Floyd Rabineau to the Department of Human Services. Discussion followed.

On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Kinsella that we advertise the available committees/appointments coming up.

On a voice vote, the motion carried.

D. Letter of Support In an effort to pursue some awards, Haan Development asked the Administration for a letter of support for recognition of the following:

  • Positive impact of our downtown area
  • Demonstrated financial innovation
  • Overcome significant obstacles in their development

Having been asked for this letter, Mr. German brought this to the Commissioner’s attention looking for the approval of the Board to do so.

It was moved by Commissioner McLean, supported by Commissioner Kinsella that they authorize the administration to write a letter of support for Park Place development as they pursue some recognition and awards for the work that they have done on that project.

On a voice vote, the motion carried.

Commissioners Comments

None

It was moved by Commissioner Moore supported by Commissioner Postula to adjourn.

On a voice vote, the motion carried and the Board did adjourn at 6:50 p.m.

Cathy C. Maleport, Clerk

Scott Shackleton, Chairman