The Chippewa County Board of Commissioners met in regular session on Tuesday, February 21, 2012 at 6:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, George Kinsella, Don McLean, Jim Moore and Chairman Scott Shackleton. Absent: Commissioner Jesse Knoll

Also Present: Sheriff Robert Savoie, Judge Ulrich, Debbie Sirk, Scott Brand, Evening News, County Treasurer Marjorie Hank, Jim and Michelle Traynor, Dave Martin, Tim McKee, Brian Bartlett, Jennifer Pierce, Frank Blissett, Tom Farnquist, Kathy Kangas, Administrator Jim German, and Cathy Maleport, Clerk.

Additions/Deletions to Agenda

It was moved by Commissioner Moore, supported by Commissioner Kinsella, to add to the agenda the approval of union contracts, under New Business letter c, and to approve the agenda as amended. On a voice vote, the motion carried.

Correspondence received in the Clerk’s Office

It was moved by Commissioner Postula, supported by Commissioner Cooper that they acknowledge the correspondence received in the clerk’s office and, if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

Approval of County Board minutes

It was moved by Commissioner Kinsella, supported by Commissioner Moore, to approve the Public Hearing meeting minutes and the regular County Board minutes of December 12, 2011, along with the Organizational Board meeting minutes of January 2, 2012. On a voice vote, the motion carried.

Public Comments

The following individuals addressed the Board during public comments:

Lowell Ulrich, Probate Judge of Chippewa County, gave a brief update on the status of the judicial reduction legislation. He informed the Commission that legislation had been delivered to Governor Rick Snyder to eliminate one of the judicial offices in Chippewa County. Judge Ulrich explained as of April 1, the office of the Judge of the 91st District Court will be combined with the office of probate Judge. “There is no expectation on my part that the governor will do anything but sign that bill,” said Ulrich.”

Susan Wilds read a letter to the commission on behalf of Gary McDowell requesting that the Frontier Renewable/Mascoma project slated for Kinross Charter Township utilize local workers. In his letter he stated we have many talented trades’ people in this area and around this state that can easily fill the necessary construction positions. Furthermore adding, we need to stand together more now than ever to make sure that Michigan residents are given Michigan jobs.

Chippewa County Chief Public Defender Rob Stratton indicated he wanted to address rumors that had been circulating. “I do intend to run for prosecutor,” said Stratton. “I wanted you to here if from me.”

Pete Procleurna and Rick Franks also voiced their support of Gary McDowell’s letter/resolution.

Old Business

A. Board of Health applicants

Administrator Jim German informed the Commission that they had the following two Board of Health applicants that they would need to accept.

  • Commissioner Jesse Knoll and
  • Thomas W. Ellis

It was moved by Commissioner Moore, supported by Commissioner McLean, for the acceptance of the two applicants and to present them at next month’s regular Board meeting to be voted on. On a voice vote, the motion carried.

Administrator’s Report - For informational purposes only.

It was moved by Commissioner Moore, supported by Commissioner Postula to enter into a closed session to discuss AFCSME Contracts. Pursuant to Section C of the Open Meetings Act, Act 267,P.A. 1976, as amended being MCL 15.268(c).

A roll call vote was taken as follows: Commissioner Postula - Yes, Commissioner Cooper - Yes, Chairman Shackleton - Yes, Commissioner Kinsella - Yes, Commissioner McLean - Yes, Commissioner - Moore -Yes

The motion carried and the Board went into closed session.

A roll call vote was taken to return to the open meeting of the Board as follows: Commissioner Postula - Yes, Commissioner Cooper - Yes, Chairman Shackleton - Yes, Commissioner Kinsella - Yes, Commissioner McLean - Yes, Commissioner Moore - Yes

Standing Committee Reports

Personnel Commissioner Jim Moore - January 30, 2012

Policy Review

Policy #116 was reviewed. A number of changes were suggested.

It was moved by Commissioner Moore, supported by Commissioner Postula, to adopt the updates to policy #116. Discussion ensued. On a voice vote, the motion carried.

County Health Care

Administrator German presented a new health care proposal for the County to consider for non union employees. This proposal is being negotiated in all the union contracts as well. The proposal is the BC/BS Community Blue option 2 (CB3) and will provide substantial savings to the County.

It was moved by Commissioner Moore, supported by Commissioner Kinsella, to accept the Community Blue option 2 (CB3), excluding the retirees.

On a voice vote, the motion carried.

Senior Dispatcher Contract

Administrator German explained the new Senior Dispatcher contract. It calls for wage decreases and that employees would go under the new County Health Care program.

The following was noted: This contract reflects Community Blue (CB4) as well as a reduction in salary of $1.60.

It was moved by Commissioner Moore, supported by Commissioner Postula, to accept the new Senior Dispatch proposal. On a voice vote, the motion carried.

Administrator Evaluation

Chairman Moore noted that he had received only two responses for the Administrator’s evaluation and suggested the process be moved to July and finished by December.

It was moved by Commissioner Moore, supported by Commissioner Postula, to move the Administrator‘s evaluation to July. Discussion ensued.

On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Moore, supported by Commissioner Kinsella, to accept the minutes of the personnel committee as presented. On a voice vote, the motion carried.

Equalization & Apportionment - Commissioner Kinsella - No meeting

Health & Social Services - Commissioner Postula - No meeting

Building, Grounds and Jail - Commissioner McLean - February 2, 2012

Review of Policy #110

The Committee discussed minor changes to policy #110. It was moved by Commissioner McLean, supported by Commissioner Moore, to approve the changes to policy #110.

Discussion ensued.

On a voice vote, the motion carried.

Radon Solutions

After a recent radon test in the basement of the Courthouse action needs to be taken to reduce levels of radon. An exhaust pipe near the Treasurer’s office needs to be moved in the amount of $520.00. Another system needs to be installed in the janitor’s office at a cost of $1,500.00. John Zander noted these were very reasonable rates.

It was moved by Commissioner McLean, supported by Commissioner Moore, to approve the radon equipment in the amount of $2,020.00, work to be completed by Mike Lawnchak. On a voice vote, the motion carried. It was moved by Commissioner McLean, supported by Commissioner Kinsella, that the minutes of the Building and Grounds committee be accepted as presented.

Discussion ensued.

On a voice vote, the motion carried.

Transportation - Commissioner Postula - No meeting.

Legislative & Natural Resources - Commissioner Kinsella - No meeting

Computer Committee- Commissioner Knoll - No meeting

Finance, Claims & Accounts - Commissioner Cooper - February 9, 2012.

BC/BS Out of Network Waiver

Judge Ulrich gave a presentation on behalf of an employee who is having problems with BC/BS. He asked that the Commission approve a payment in the amount of $2,900.00 due to the problems encountered with this particular situation. The County is still checking other options with BC/BS.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve an exception and approve a supplement to an employee in the amount of $2,900.00 in this unique and particular situation for a BC/BS payment.

On a voice vote, the motion carried.

2012 County Dues

Dues payments for UPCAP at $1,200.00, UPACC at $162.00 and MAC for $7,102.88 were discussed.

It was moved by Commissioner Moore, supported by Commissioner McLean, to approve the above dues payments in the total amount of $8,464.88. On a voice vote, the motion carried.

MMRMA Net Asset Distribution

The Net asset Distribution was presented from MMRMA in the amount of $78,807.00. It was recommended that this full amount be put into the County retention fund with MMRMA.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the MMRMA net distribution payment in the amount of $78,807.00 be directed to the County’s retention fund. On a voice vote, the motion carried.

Great West re: Account Rider to Improve Participant Liquidity

The Committee reviewed technical changes to the Great West Retirement Services County’s 457 plan for its employees who participate on their own; with no county funding.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the changes to the Great West Retirement Services County’s 457 plan; to improve the participant liquidity. On a voice vote, the motion carried.

RFQ for Sheriff Department Vehicles

The RFQ for Sheriff Department Vehicles were reviewed. A discussion ensued.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to approve the RFP for Sheriff Department vehicles. On a voice vote, the motion carried.

RFQ Bid summary

Bid summaries were reviewed for two new snowmobiles. A discussion ensued.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the purchase of two snowmobiles in the amount of $14,975 from Fish and Hunt Shop. On a voice vote, the motion carried.

Use Square Foot Construction Cost Table for Building Department

The Committee reviewed information and Square Foot Construction Cost Table; with regards to equalizing the values of all new building within the County. The use of the Cost Table would ensure that individuals are being assessed the same amounts for the plan review portion of the building permit. Currently the value is based on the owners’ estimates.

It was moved by Commissioner Cooper, supported by Commissioner Moore to approve the use of the Current Square Foot Construction Cost Table; to determine the plan review value of construction within Chippewa County. Discussion ensued.

On a voice vote, the motion carried.

Computer Purchase

The purchase of five computers was discussed. Information systems received a mail order offer to purchase Desktop Computers for $610.00 per computer; which will include Intel Core i3-2120 Processor, Windows 7 Professional, upgraded memory of 4GB; 250GB hard Drive with a three-year basic limited warranty.

It was moved by Commissioner Cooper, supported by Commissioner Kinsella, to approve the purchase of five Dell computers, in the amount of $3,050.00. On a voice vote, the motion carried.

Finance

Claims and Accounts

It was moved by Commissioner Cooper, supported by Commissioner Moore, to recommend the approval of December general fund claims totaling $143,891.61 other fund claims of $357,410.60; payroll of $761,829.05 and health department claims of $477,974.67; and January general fund claims totaling $410,322.87, other fund claims of $435,004.76; payroll of $486,579.22 and health department claims of $477,021.87 total claims of $3,550,034.65 and vouchers H-1 through H-221 (December) and H-1 through H-380 (January).

On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Moore that the minutes of the Finance committee be accepted as presented. On a voice vote, the motion carried.

New Business

It was moved by Commissioner McLean, supported by Commissioner Moore to adopt the following resolution:

Resolution 12-02-Health Department MERS Division 15

1) Resolution for Defining a Day of Work or Hours per month (see attached)

A roll call vote was taken as follows:

Yeas: Commissioners Moore, McLean, Kinsella, Cooper, Postula and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED

It was moved by Commissioner Moore, supported by Commissioner Cooper, to adopt the following resolution:

Resolution 12-02-Health Department MERS Division 15

2) Restated Hybrid Plan (Defined Contribution Component) Agreement (see attached)

A roll call vote was taken as follows:

Yeas: Commissioners Moore, McLean, Kinsella, Cooper, Shackleton, and Postula

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED

It was moved by Commissioner Moore, supported by Commissioner Cooper, to adopt the following resolution:

Resolution 12-02-Health Department MERS Division 15

3) Restated Uniform Hybrid Program (Benefit H) Resolution (see attached)

A roll call vote was taken as follows:

Yeas: Commissioners Moore, McLean, Kinsella, Cooper, Shackleton and Postula

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED

It was moved by Commissioner Moore, supported by Commissioner Postula, to adopt the following resolution:

Resolution 12-02-Health Department MERS Division 11

1) Resolution for Defining a Day of Work or Hours per month (see attached)

A roll call vote was taken as follows:

Yeas: Commissioners Moore, McLean, Kinsella, Cooper, Postula and Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED

It was moved by Commissioner Postula, supported by Commissioner Cooper, to adopt the following resolution:

Resolution 12-02-Health Department MERS Division 11

2) Restated Hybrid Plan (Defined Contribution Component) Agreement (see attached)

A roll call vote was taken as follows:

Yeas: Commissioners Moore, McLean, Shackleton, Cooper, Postula and Kinsella

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED

It was moved by Commissioner Cooper, supported by Commissioner McLean, to adopt the following resolution:

Resolution 12-02-Health Department MERS Division 11

3) Restated Uniform Hybrid Program (Benefit H) Resolution (see attached)

A roll call vote was taken as follows:

Yeas: Commissioners Moore, McLean, Shackleton, Kinsella, Cooper, and Postula

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED

11C Union Contracts added to the Agenda

It was moved by Commissioner Moore supported by Commissioner Postula, that they approve the negotiated general courthouse contract.

On a voice vote, the motion carried

Commissioners Comments

Chairman Shackleton noted that they did have folks in talking about urging the Frontier/ Mascoma project to hire local and forwarded such to the legislative committee.

Commissioner Kinsella noted that Rob Stratton’s office is using letterhead listing Julie Beck as the Chief Public Defender. He also referenced recent correspondence from the state court administrator’s office and asked Mr. Stratton to look into such.

Having completed the agenda items, it was moved by Commissioner Moore, supported by Commissioner McLean to adjourn.

On a voice vote, the motion carried and the Board did adjourn at 7:45 p.m.

Respectfully submitted,

Catherine C. Maleport, Clerk

Scott Shackleton, Chairman