The Chippewa County Board of Commissioners met in regular session on Monday, April 9, 2012 at 6:00 p.m.  in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Ted Postula, Don Cooper, George Kinsella, Don
McLean, Jim Moore, Jesse Knoll and Chairman Scott Shackleton.

Absent: None

Also Present: Judge Elizabeth Church, Chippewa County Sheriff Robert
Savoie, Ann Mikolowski, Sharon Kennedy, Register of Deeds, Jim and Michelle Traynor, Scott Brand, Evening News, Debbie Sirk, Marjorie Hank, Chippewa County Treasurer, Dave Martin, Tom Farnquist, Kathy Noel, Jim German, Administrator and Cathy Maleport, Clerk                           

Additions/Deletions to Agenda

It was moved by Commissioner Moore,   supported by Commissioner Cooper, to add to the agenda, under Old Business,  the approval of Tim McKee’s travel, change the name Sherwood to Sampson, under New Business,  to reflect the Resolution accurately and approve the agenda as amended.  On a voice vote, the motion carried.

Correspondence received in the Clerk’s Office

It was moved by Commissioner Knoll, supported by Commissioner Cooper, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

Approval of County Board minutes

It was moved by Commissioner McLean, supported by Commissioner Cooper, to approve the regular County Board minutes of March 12, 2012 as presented.  On a voice vote, the motion carried.

Public Comments

Judge Elizabeth Church expressed her concerns regarding   the reorganization of the Courts. “There are so many things that we do agree upon” she said, furthermore, Judge Church suggested forming a committee and  start working toward the future together on the things we don’t agree upon.

Debbie Sirk expressed her disapproval of a Commissioner’s comments at a prior Finance meeting, concerning Lutheran Child Family Services of Michigan.
Old Business

Tim McKee’s Travel

It was moved by Commissioner Moore, supported by Commissioner Kinsella, to approve travel for Tim McKee to Denver which would be totally paid by Bay Mills. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Moore that the Building Department provide a monthly report  articulating the jobs that they’ve  completed and revenue that they’ve  brought in. On a voice vote, the motion carried.

Administrator’s Report - For informational purposes only. Discussion ensued.

Standing Committee Reports

Personnel- Commissioner Jim Moore – March 29, 2012

911 Retirement
Administrator German noted that an employee at 911 had been ill and had submitted retirement papers with the intent to leave the County in June. Mr. McKee noted that to keep continuity among staff he would like to begin the hiring process now.

It was moved by Commissioner Moore, supported by Commissioner Knoll, to allow 911 to hire another full time dispatcher in lieu of the pending retirement of a dispatcher. On a voice vote, the motion carried.

Contract Ratification
Administrator German noted that mediation had been completed with the Probate and Circuit Court units. A ratification vote had been taken by both unions and the contracts ratified. The terms were the same as the Courthouse units.

It was moved by Commissioner Moore, supported by Commissioner Kinsella, to approve the Circuit and Probate contracts and send to the full Board for approval. On a voice vote, the motion carried.

It was moved by Commissioner Moore, supported by Commissioner Cooper to accept the Personnel Committee minutes as presented. On a voice vote, the motion carried.

Equalization & Apportionment- Commissioner Kinsella – April 4, 2012

Agenda Item: 2012 County Equalized Values
Equalization Director Sharon  Kennedy and Appraiser Kathy Jones reviewed the process of arriving at equalized values, including land value, economic condition factor, 33 appraisals, and 17 sales studies, the assessor and boards of review function in the process, and ultimately the rule of county and state in establishing equalized value.

Ms. Kennedy went on to present the 2012 County Equalized Values. The total 2011 Equalized Value for the county is $1,327,164,521.

She explained that the values presented on the report are the basis for completing the State required forms which must be completed and sent to the State before the end of April. The equalization process and the valuations presented were discussed in detail.

It was moved by Commissioner Kinsella, supported by Commissioner McLean that the equalized values as presented by Equalization Director Kennedy be adopted as reported and that all state required forms regarding the  same be completed and filed as required by statute. On a voice vote, the motion carried.

Agenda Item: 2012 Truth in Taxation Public Hearing
Director Sharon Kennedy reviewed the process of establishing the County’s operating millage rates, the time table involved, and the necessity of holding a Truth in Taxation Public Hearing at the June meeting of the County Board of Commissioners.

It was moved by Commissioner Kinsella, supported by Commissioner Moore that the Truth in Taxation Public Hearing be held at its June 11, 2012 meeting, and that Director Kennedy, as soon as the necessary data is certified and compiled, submit the pertinent information to the Board so that the hearing may proceed within the deadlines established by law. On a voice vote, the motion carried.

It was moved by Commissioner Kinsella, supported by Commissioner Knoll that the Equalization and Apportionment Committee minutes meeting of April 4, 2012 be accepted as presented. On a voice vote, the motion carried.

Health & Social Services – Commissioner Postula – No meeting

Building, Grounds & Jail – Commissioner McLean – No meeting

Transportation - Commissioner Postula - No meeting.

Legislative & Natural Resources - Commissioner Kinsella – No meeting

Computer Committee – Commissioner Knoll – No meeting

Finance, Claims & Accounts – Commissioner Cooper – April 5, 2012

AGENDA ITEMS

Two Percent Request
CCHD and Hospice presented a request for two percent funding for Hospice Services. Phil Wolf gave an explanation of why in his opinion this would be a legal pass through of funds from the Sault Tribe to the County due to a contract for services.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve a two percent request from the CCHD in the amount of $25,730.00.
On a voice vote, the motion carried.

Stonegarden Equipment Request
Director Tim McKee presented a number of equipment items that he would like to purchase with 2009 Stonegarden funding. $89,211 was designated for equipment.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the purchase of three GPS units in the amount of $1,500.00 to No Boundary Maps as they had the lowest quote. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to approve up to $5,000 expenditure with EUP Regional Planning for GIS mapping and data from the 2009 Stonegarden grant. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Kinsella, to approve the purchase of 51 rechargeable flashlights from Cops Plus On-Line in the amount of $3,569.49. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to purchase 30 battery packs from Motorola in the amount of $2,120.00 utilizing the state purchase plan. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Knoll, to purchase a Bi-Directional Amplifier in the amount of $3,179.00 taking the lowest quote from El-Com Services. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to purchase ten remote speaker microphones from Motorola utilizing the state purchase plan for a price of $3,600.00. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to put out 6 RFP’s for the following items: night Vision Equipment; A remote surveillance system, Communications equipment, An of road utility vehicle, A long track snowmobile and enclosed  snowmobile trailer. Some minor change suggestions were made on one RFP regarding a bucket seat and 4 wheel drive. On a voice vote, the motion carried.

Information Systems Request
A request from the Personnel Committee was presented to contract with Dave Pietrangelo for services related to the County Building for information technology planning and implementation.

It was supported by Commissioner Cooper, supported by Commissioner Moore, to approve a contract with Dave Pietrangelo for $25.00/hour not to exceed $5,000. On a voice vote, the motion carried. Discussion ensued.

Retirements
Administrator German noted that individuals in two positions would be retiring soon. One from the Public Defender’s Office and one from District Court. The Committee took no action on the District Court position and referred it to personnel.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to post and advertise for the Public Defender’s Confidential Administrative Assistant, grade seven non union position. On a voice vote, the motion carried.

Finance

Claims and Accounts
It was moved by Commissioner Cooper, supported by Commissioner Moore, to recommend the approval of the March general fund claims totaling $265,740.83, other fund claims of $115,140.10, payroll of $440079.41 and health department claims of $517,255.30, total claims of $1,345,215.64 and vouchers H-1 through H-244.  On a voice vote, the motion carried.

Budget Adjustments
It was moved by Commissioner Cooper, supported by Commissioner Knoll, to approve the budget amendment as presented. On a voice vote, the motion carried.

Account Original Amended Change
215-000-978-000 3,215.00 3,215.00

Shredder     

It was moved by Commissioner Cooper, supported by Commissioner Moore, to accept the Finance, Claims & Accounts minutes of April 5, 2012 with the previously mentioned amendments.  On a voice vote, the motion carried.

Commissioner McLean noted that it was due to the extensive efforts of Tim McKee that all the aforementioned items purchased were made possible.

New Business

A)   Resolution 12-06 In Appreciation and Special Recognition of Eagle Scout Joshua James Sampson.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the Resolution as follows:

 

RESOLUTION NO.  12-06

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION

OF EAGLE SCOUT JOSHUA JAMES SAMPSON

 

WHEREAS, to earn the Eagle Scout rank, the highest advancement rank in Scouting, a Boy Scout must fulfill requirements in the areas of leadership, service, and outdoor skills, and

WHEREAS, although many options are available to demonstrate proficiency in these areas, a number of specific are required to advance through the ranks – Tenderfoot, Second Class, First Class, Star, Life, and Eagle, and

WHEREAS,  to advance, a Boy Scout must pass specific tests that are organized by requirements and merit badges, and

WHEREAS,  at each of his rank advancements, a Boy Scout takes part in a Scoutmaster conference, and beginning with the Star rank, and continuing through Life and Eagle, a Scout must demonstrate participation in increasingly more responsible service projects.

WHEREAS, Advancement, one of the eight methods by which the aims of Scouting are achieved, has four steps through each award level, and

WHEREAS,  first the  Scout learns; second the Scout is tested; third the Scout is reviewed and fourth the Scout is recognized, and the final step in advancement involves presentation of the badge, usually at a ceremony before the entire troop, and

WHEREAS, Joshua James Sampson achieved the Eagle Scout rank, upon completion of his Eagle Project of preparing a concrete slab and walkway and to move a monument for the unborn babies to a place in front of St. Mary’s rectory, with a rose garden added by Father Sebastian and Joshua’s father, and

WHEREAS, This monument and rose garden will be rededicated by Bishop Sample on April 22, 2012 at 2:00 p.m. Completing Joshua’s Eagle Court of Honor.

NOW, THEREFORE, BE IT RESOLVED, as follows:

  1. That the Chippewa County Board of Commissioners respectfully dedicates this document to honor Joshua James Sampson and record its pride in his achievement of Eagle Scout with the Boy Scouts program.
  1. That the Chippewa County Board of Commissioners extends their best wishes to Joshua James Sampson for many years of continued success.

A VOTE WAS TAKEN AS FOLLOWS:

AYES: Moore, McLean, Kinsella, Shackleton, Knoll, Cooper and Postula

NAYS: None 

THE RESOLUTION WAS DECLARED ADOPTED.

Commissioners Comments

Chairman Shackleton thanked Judge Church for her comments and stated that he thought her idea of putting together a committee as we move into reorganization of the courts is an excellent idea.

Commissioner Cooper expressed his displeasure with Jim German.

Having completed the Agenda items, it was moved by Commissioner Moore, supported by Commissioner Kinsella to adjourn. The Board did adjourn at 6:50 p.m.

Respectfully submitted,

 

Catherine C. Maleport, Clerk                                

Scott Shackleton, Chairman