The Chippewa County Board of Commissioners met in regular session on Monday, July 9, 2012 at 6:00 p.m. in the Courtroom of the Chippewa County Courthouse.
Present: Commissioners Don Cooper, Jesse Knoll, George Kinsella,
Don McLean, Jim Moore, Ted Postula and Chairman Scott Shackleton
Also Present: Under Sheriff Mike Bitnar, Judge Church, Scott Brand, Evening News, Debbie Sirk, Ann Mikolowski, Chippewa County Treasurer Marjorie Hank, Jim and Michele Traynor, Daniel and Kathy Cairns, Administrator Jim German and Cathy Maleport, Clerk
Additions/Deletions to Agenda
It was moved by Commissioner Moore, seconded by Commissioner McLean, to add to the agenda, under old business, the War Memorial contract with the Sheriff’s Department. On a voice vote, the motion carried.
It was moved by Commissioner Knoll, seconded by Commissioner Moore, to approve the agenda as amended. On a voice vote, the motion carried.
Correspondence Received in the Clerk’s Office
It was moved by Commissioner McLean, seconded by Commissioner Kinsella, to acknowledge the correspondence received in the Clerk’s Office and, if necessary, forward to the appropriate committee. Commissioner Moore noted that there was suppose to be a Resolution along with the final draft copy of the U.P. Area Agency on Aging, the last item referenced in the correspondence. He further stated that he would like to see that resolution at the next Board meeting, and that there was another resolution traveling with that which he would provide to be addressed at the next Board meeting as well. On a voice vote, the motion carried.
Approval of County Board Minutes
It was moved by Commissioner McLean, seconded by Commissioner Kinsella, to approve the County Board minutes for both the Truth and Taxation Public Hearing and the regular Board minutes of June 11, 2012. On a voice vote, the motion carried.
Public Comments: None
A) Sheriff and War Memorial Hospital contract
Commissioner Moore stated that this came before the Personnel Committee meeting, and noted the original opinion was given to MAC from the Michigan Sheriff’s Association stating in general, no specific contracts in mind, that Sheriffs can in fact enter into contracts without the approval of the County Commission so long as the County is not financially liable. He further added, from that standpoint and because they were being totally funded by the Hospital they did not think it needed to go before the full Board.
Commissioner Moore also referenced Mr. Coles new statement regarding the Sheriff and War Memorial Hospital’s contract stating that “This type of contract should be reviewed by the Board of Commissioners.” Some of the issues that must be addressed are overtime issues under the collective bargaining contract, liability insurance, workers comp issues and payment by the hospital should also include cost of fringe benefits.
It was moved by Commissioner Moore, seconded by Commissioner Knoll, that the contract with the Sheriff’s Department and War Memorial Hospital be affirmed and approved by the County Board. Discussion ensued.
On a voice vote, the motion carried.
Administrator’s Report – Jim German - For informational purposes only
Commissioner Cooper asked the other Commissioners to look on page 26 referencing the Building Department report to notice the huge disparities between two employees.
Standing Committee Reports:
Personnel – Commissioner Moore – June 26, 2012
District Court Personnel Items
Administrator German presented a letter from Judge Church informing the Commission of the hiring of Christy Ann Meilstrup for the vacant Deputy Clerk position. Also noted was the promotion of Kristen Pilarski to Judicial Secretary/Court Recorder/Deputy Clerk, as well as the promotion of Roxanne Bosley to Court Clerk/LEIN TAC. Judge Church asked that because of increased duties and a revised job description for Policy 211 to be waived and that Ms. Bosley be promoted to the top step of level nine.
It was moved by Commissioner Moore, seconded by Commissioner Knoll, to approve the hiring of Christy Ann Meilstrup, and to approve the promotions of Kristen Pilarski and Roxanne Bosley. On a voice vote, the motion carried.
Judge Church also noted that Court Reporter is also part of Roxanne Bosley’s title and that she is doing all the job duties of level nine step five.
It was moved by Commissioner Moore, seconded by Commissioner Postula, to waive policy 211 for Roxanne Bosley and place her at the top step of level nine. A discussion ensued.
On a voice vote, the motion failed with Commissioners Cooper, Kinsella, Knoll, McLean and Chairman Shackleton voting no.
Union Membership Request for Life Insurance
Administrator German noted that he had been approached by a union member asking for the same life insurance policy as non union employees. A number of ideas were suggested.
It was moved by Commissioner Moore, supported by Commissioner McLean, to draft a letter of understanding with the union removing life insurance from the contract and then giving union members the same life insurance as non union members. A discussion ensued.
On a voice vote, the motion failed with Commissioner Moore voting yes.
Cathy Maleport asked that Jeannie Glover who was recently promoted to a Chief Deputy be moved to the top step of her level and Policy 211 be waived.
It was moved by Commissioner Moore, seconded by Commissioner Knoll, not to waive Policy 211 for this request. On a voice vote, the motion carried.
Prosecutor Personnel Changes
Administrator German presented a letter from the Prosecutor noting that he had hired Eliza Carte as a Legal Secretary 1 position as a vacancy had occurred. Mr. Peppler also noted that Mickey Castagne was resigning June 30th and that position would be filled with Liz Chambers as his Chief Assistant. Mark Fadorack would be hired as an assistant prosecutor to take Ms. Chambers place.
It was moved by Commissioner Moore, seconded by Commissioner Postula, to fill the Legal 1 Secretary, Chief Assistant Prosecutor and Assistant Prosecutor’s positions. A discussion ensued including the hiring process.
Chairman Shackleton stated that legally you can add to a budget but you cannot take away from a budget after an election.
A roll call vote was taken as follows:
Yeas: Commissioners Kinsella, McLean, Moore, Postula and Chairman
Nays: Commissioners Cooper and Knoll
The motion carried.
It was moved by Commissioner Moore, seconded by Commissioner Postula, that the June 26, 2012 Personnel minutes be accepted as presented. A discussion ensued.
It was moved by Commissioner McLean that they notify the Prosecutor that the assistant prosecutor position authorized at this point may indeed evaporate at budget time. Having no support the motion failed.
It was moved by Commissioner Moore, seconded by Commissioner McLean, that the prosecutor be notified by the Board that the assistant prosecutor position is only funded through January 1. A discussion ensued. On a voice vote, the motion carried.
On a voice vote, the motion to approve the Personnel minutes of June 26, 2012 as presented carried.
Computer Committee – Commissioner Knoll –June 25, 2012
No action items necessary.
It was moved by Commissioner Knoll, seconded by Commissioner Cooper, to accept the report as given. On a voice vote, the motion carried.
Finance, Claims & Accounts – Commissioner Cooper – July 5, 2012
Correspondence and Information Items:
The Committee received the monthly Treasurer’s report, travel report, utility allocation report, the FY2013 Budget Development Schedule and the Blue Cross Blue Shield Quarterly statement.
It was moved by Commissioner Cooper, seconded by Commissioner Moore, to approve the FY2013 Budget Development Schedule, as presented, and to get the answer for setting the elected officials wages and/or budget date. On a voice vote, the motion carried.
Tax Foreclosure Property “West Pier” City of Sault Ste. Marie request
The Committee reviewed a proposed Agreement, received from City Manager Spencer Nebel, regarding the purchase of a Tax Foreclosed Property, known as “West Pier”. County Treasurer Margie Hank, provided legal information to the Committee including a legal opinion from the Prosecuting Attorney; that shows the Agreement is not in compliance with Michigan law and that the County would be giving up valuable rights. County Treasurer Hank sought the support of the Committee to not enter into this Agreement.
It was moved by Commissioner Cooper, seconded by Commissioner Kinsella, to support the County Treasurer in not entering into an Agreement of the Tax Foreclosed “West Pier” property with the City of Sault Ste. Marie. On a voice vote, the motion carried.
Replace and/or repair Commercial Washer in Jail
The Committee was provided with quotes to replace and/or repair the commercial washer in the jail; quotes were sought: four to replace the commercial washer; one to refurbish and one was a temporary fix; the broken down machine is becoming obsolete, due to the difficulty of getting parts.
It was moved by Commissioner Cooper, seconded by Commissioner Moore, to approve the quote from P.B. Gast & Sons to replace the Commercial washer with an HE-40lb washer/extractor, with a 6.6 cubic foot cylinder, at a cost not to exceed $8,120.00, which includes a steel mounting base. On a voice vote, the motion carried.
Renewal for BC/BS County Inmates Contract July 2012 – June 2013.
The Committee reviewed the County Inmates Blue Cross Blue Shield contract renewal; noting that the Administrative fee is 11%, which did not change from the previous contract, the monthly expenses for this contract is based on use, a summary of previous monthly expenditures was provided.
It was moved by Commissioner Cooper, seconded by Commissioner McLean, to approve the Blue Cross Blue Shield Inmates Renewal contract for July 2012 through June 2013 and obtain appropriate signatures. On a voice vote, the motion carried.
County Imaging Proposal from the Computer Committee
The Committee reviewed the motion “to move ahead with the ImageSoft proposal at a cost of $240,000 for the Prosecutor, Friend of the Court and Clerk.” Discussion ensued including questions annual costs (20% of the software); research of the various products available and partial reimbursement potential from the Friend of the Court and Support Coordinator’s IV-D program of $61,000.00.
It was moved by Commissioner Moore, seconded by Commissioner McLean, to enter into contract for $240,000.00 with ImageSoft to provide Imaging for the Prosecutor, Friend of the Court and Clerk Office; using the budgeted $100,000 and $140,000 of fund balance to pay for the expenditure. A discussion ensued including reimbursement potential, compatibility to the courts, preparation time for court cases and costs.
“I have a real problem spending $240,000 for three departments,” said Commissioner Don Cooper in rejecting the proposal.
Chairman Shackleton expressed his opposition stating that he is not in favor of such purely due to the price.
Commissioner McLean stated that this was investigated for about three years. This has been thought out and researched, is a seamless operation and a vast improvement of what we have now. Furthermore adding, in the long run, he believes this will more than pay for itself in a number of ways.
Commissioner Cooper noted that the reimbursement is going to happen regardless of who we buy it from. Adding, “This is not unique to ImageSoft; whatever system we buy we will get reimbursed 66%.”
On a voice vote, the motion carried with Commissioners Cooper, Postula and Chairman Shackleton voting no.
Claims and Accounts
It was moved by Commissioner Cooper , seconded by Commissioner Moore, to recommend the approval of the general fund claims totaling $240,211.98, other fund claims of $382.210.75, payroll of $688,751.69, health department claims of $575,863.04, total claims of $1,887,037.46 and vouchers H-1 through H-307. On a voice vote, the motion carried.
It was moved by Commissioner Cooper, seconded by Commissioner Knoll, to accept the July 5th, 2012 minutes of Finance, Claims and Accounts as presented. On a voice vote, the motion carried.
A. Resolution 12-16 Apprecialtion and Recognition of Connie Jaros
It was moved by Commissioner Moore, seconded by Commissioner Kinsella to approve Resolution 12-16 as follows:
Resolution In Appreciation And Special Recognition
Of CONNIE JAROS
The appreciation of the Chippewa County Board of Commissioners, and the residents of Chippewa County, is extended to CONNIE JAROS, for:
Her dedicated service as Enhanced 9-1-1 Dispatcher for Chippewa County’s Central Dispatch Office, for the past twelve plus years; from June 2000 to June 2012.
Her untiring efforts for the safety and well-being of not only the citizens of Chippewa County, but also to its visitors.
Her constant and consistent work at Chippewa County’s Central Dispatch for which she knew was the best for Chippewa County
Her deep personal commitment, not only to her work on behalf of the Department and the County, but also her family, friends and co-workers.
It is altogether fitting and proper that the Chippewa County Board of Commissioners should honor CONNIE JAROS, for her years of service and dedication to Chippewa County.
Upon her retirement from Chippewa County, our wish for CONNIE JAROS can be no less than this: as she has dedicated the past twelve plus years to Chippewa County, a gracious thank you for a job well done, and wish her enjoyable retirement in which she so richly deserves.
James German, Administrator
A VOTE WAS TAKEN AS FOLLOWS:
Ayes: Commissioners Cooper, Kinsella, Knoll, McLean, Moore, Postula and
THE RESOLTION WAS DECLARED ADOPTED
Commissioners Comments – None
Having completed all the agenda items, it was moved by Commissioner Moore, seconded by Commissioner Cooper to adjourn. On a voice vote, the Board did adjourn at 7:35 p.m.
Catherine C. Maleport, Clerk
Scott Shackleton, Chairman