The Chippewa County Board of Commissioners met in regular session on Monday, August 13, 2012 at 6:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present:  Commissioners Don Cooper, Jesse Knoll, George Kinsella,
Don McLean, Jim Moore, Ted Postula and Chairman Scott Shackleton

Absent: None

Also Present:  Deputy Sheriff Jack Horka, Debbie Sirk, Jim and Michele Traynor, Daniel and Kathy Cairns, Frank Blissett, Administrator Jim German and Cathy Maleport, Clerk

Additions/Deletions to Agenda

It was moved by Commissioner Moore, seconded by Commissioner McLean, to add Personnel to the agenda, under standing committee reports.  On a voice vote, the motion carried.

It was moved by Commissioner McLean, supported by Commissioner Moore, to introduce the resolution regarding SORVA Sportsmen off-road vehicle association and add this as an agenda item, under new business. On a voice vote, the motion carried.

It was moved by Commissioner McLean, seconded by Commissioner Moore, to approve the agenda as amended. On a voice vote, the motion carried.

Correspondence Received in the Clerk’s Office

It was moved by Commissioner Knoll, seconded by Commissioner Cooper, to acknowledge the correspondence received in the Clerk’s Office and, if necessary, forward to the appropriate committee.  On a voice vote, the motion carried.

Approval of County Board Minutes

It was moved by Commissioner Knoll, seconded by Commissioner Kinsella, to approve the County Board minutes of July 9, 2012. On a voice vote, the motion carried.

Public Comments:  None

Administrator’s Report Jim German - For informational purposes only

Standing Committee Reports:

Building, Grounds and Jail Committee – July 23, 2012

Veteran’s Memorial
The Committee discussed a proposed concept design plan from Bill Karr for the Veteran’s Memorial. The price of the concept design will be $2,100.00.

It was moved by Commissioner McLean, seconded by Commissioner Moore, to pay Northwoods $2,100.00 for a concept design for a Veteran’s memorial.  A discussion ensued.

On a voice vote, the motion carried.

It was moved by Commissioner McLean, seconded by Commission Moore, to accept the Building & Grounds Committee meeting minutes of July 23, 2012 as presented. On a voice vote,  the motion carried.

Finance, Claims & Accounts – Commissioner Cooper – July 5, 2012

MERS Annual Meeting Officer Delegate certification Approval

Kelly Church will be attending the MERS Annual Meeting (October 3-5, 2012) this year and a request to be appointed by the Board of Commissioners as the Officer Delegate was presented.

It was moved by Commissioner Cooper, seconded by Commissioner Moore, to approve the Officer Delegate request for Kelly Church for MERS 2012 Annual meeting. On a voice vote, the motion carried.

Lincoln National Life Insurance (Switch from CIGNA)

The Committee was updated on a change request; and asked to approve a change from CIGNA to The Lincoln National Life Insurance Company, based on a cost reduction of approximately $5,000, as well as, a means to improve customer services and to have an easier switch from short-term to long term claims for the County employees covered.

It was moved by Commissioner Cooper, seconded by Commissioner Knoll, to approve the change to The Lincoln National Life Insurance Company effective September 1, 2012; for the County’s short-term and long-term disability, life with AD&D and voluntary life with AD&D insurance policies; with an approximate savings of $5,000.  On a voice vote, the motion carried.

Sheriff’s Department Washer Change

The Committee received updated quotes for the replacement of the washer (laundry); as last months approved washer was not able to be utilized due to the steel (hard) mounting unit on the second floor of the jail. Three quotes for soft-mount units were reviewed, as well as, the quotes from the previous month. The soft-mount unit also only provides a 35# capacity not 40# as previously approved.

It was moved by Commissioner Cooper, supported by Commissioner Moore, to approve the quote from p.b. gast & sons company; for the Unimac US35 – 35lb soft-mount washer/extractor in the amount of $8,795.00, an increase of $675.00 from the originally approved bid from the same company. On a voice vote, the motion carried.

Finance

Claims and Accounts

It was moved by Commissioner Cooper, seconded by Commissioner Knoll, to recommend the approval of the general fund claims totaling $275,564.97, other fund claims of $923,686.76, payroll of $463,849.54, health department claims of $551,050.13, total claims of $2,214,151.40 and vouchers H-1 through H-351.   On a voice vote, the motion carried. A discussion ensued.

Budget amendments

Revenue   Original Amended Change  
101-000-570.000 State Rebate 45,724.00 117,000.00 71,276.00 General Fund
           
Expenditures          
101-131-807.000 Circuit Court 51,000.00 111,000.00 60,000.00 Legal Fees
101-136-703.000 District Court 45,724.00 117,000.00 71,726.00 State Rebate
101-265-920.325 Building & Grnds 28,200.00 55,200.00 27,000.00 Utilities
101-351-760.000 Jail 220,000.00 270,000.00 50,000.00 Medical
101-351-979.000 Jail Equipment 5,705.00 14,705.00 9,000.00 Washer
101-885-979.002 Computer 100,000.00 240,000.00 140,000.00 Imaging
229-000-935.000 Maintenance 0.00 13,000.00 13,000.00 Superior Twp Maint.
473-000-801.000 Professional Fee 1,894,872.00 2,294,872.00 400,000.00 Renovation

It was moved by Commissioner Cooper, seconded by Commissioner Moore, to approve the budget amendments as presented. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve the Finance, Claims and Accounts Committee meeting minutes of August 9, 2012 as presented. On a voice vote, the motion carried.

Personnel – Commissioner Moore – August 10, 2012

Part Time Wage Scale

Tim McKee stated that the current part time wage scale that is in place was not attracting enough qualified individuals for the responsibilities of a dispatcher.

It was moved by Commissioner Moore, seconded by Commissioner Knoll, to allow Mr. McKee’s part time wage scale to be moved back to the old grade six pay scale effective today. A discussion took place. On a voice vote, the motion carried with Commissioner Cooper voting no.

Personnel Changes at the Sheriff’s Department

It was noted that a Sheriff’s Department Deputy had resigned and Amber Wagner had been hired to fill the position.

It was moved by Commissioner Moore, seconded by Commissioner Knoll, to approve the hiring of Amber Wagner at the Sheriff’s Department. A discussion ensued. On a voice vote, the motion carried.

Administrator Evaluations

Administrator evaluations were handed out. They are to be returned to Commissioner Jim Moore by October 1st, 2012.

It was moved by Commissioner Moore, seconded by Commissioner Postula, to approve the Administrator evaluations and have them returned by October 1st. On a voice vote, the motion carried.

Leave Request

Administrator German noted that Sheriff Savoie had approved a leave of absence for an employee to attend a training academy. There would be no cost to the County.

It was moved by Commissioner Moore, seconded by Commissioner Postula, to approve the leave of absence of a Deputy to receive additional training at no cost to the County. On a voice vote, the motion carried.

RFP for Jail Medical Service

The Committee discussed jail medical services and the possibility of going out for an RFP for the coming year.

It was moved by Commissioner Moore, seconded by Commissioner Knoll, to not put an RFP out for jail medical services this year and stay with the current company. A discussion ensued. On a voice vote, the motion carried with Commissioner Cooper voting no.

It was moved by Commissioner Moore, seconded by Commissioner Postula, to accept the Personnel Committee meeting minutes of August 10, 2012 as presented. On a voice vote, the motion carried.

New Business

A. Resolution 12-17 Special Tribute Judge Lowell R. Ulrich

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve Resolution 12-17 as follows:

SPECIAL TRIBUTE

Judge  Lowell R.  Ulrich

Let It Be Known, that it is with great pride that the Chippewa County Board of Commissioners join together with the employees and residents of Chippewa County to express their wish of good health and happiness upon his retirement and as he prepares for the new and exciting experiences that lie ahead.

Judge Lowell R. Ulrich has served the citizens of Chippewa County in a manner above reproach, and for this we extend our thanks. Judge Lowell R. Ulrich has provided outstanding service to thousands of individuals for nearly thirty years; from January 1, 1983 until August 31, 2012.

Judge Lowell R. Ulrich has taken personal pride in his work with Chippewa County and has worked hard to continue the improvements of not only Probate Court, but also the continued updates and enhancements of the services provided by his staff, and fellow elected officials.

Judge Lowell R. Ulrich through his beneficial and practical suggestions, his high performance standards, his professionalism, his enthusiasm, and his perception to his fellow workers and citizens place him in the highest of categories.

Judge Lowell R. Ulrich has brought recognition to himself, the community and the County of Chippewa. The Chippewa County Board of Commissioners, on behalf of the residents of Chippewa County, extends their appreciation to a fellow elected official, friend and mentor who is thoughtful, caring, involved and dedicated, and who made a favorable impact on the betterment of life and well-being  in Chippewa County.

IN SPECIAL TRIBUTE, therefore upon his retirement from Chippewa County, this document is signed and dedicated to honor Judge Lowell R. Ulrich, for his countless contributions to Chippewa County, and the individuals he served so well. For is untiring efforts in improving the welfare of the citizens of this County, we join together to extend to Judge Lowell R. Ulrich a gracious thank you for a job well done, and wish him continued success in which he so richly deserves.

August 13, 2012                                                       __________________________
Scott Shackleton, Chairman                                   
A VOTE WAS TAKEN AS FOLLOWS:

Ayes:    Commissioners Cooper, Kinsella, McLean, Moore, Postula and
Chairman Shackleton     

Nays:    Commissioner Knoll

THE RESOLTION WAS DECLARED ADOPTED

B. Resolution 12-18 MERS Hybrid Program and Adoption Agreement

It was moved by Commissioner McLean, seconded by Commissioner Moore, to approve Resolution 12-18 as follows: (Please see attached.)

A VOTE WAS TAKEN AS FOLLOWS:

Ayes:  Commissioners Cooper, Kinsella, Knoll, McLean, Moore, Postula and
Chairman Shackleton

Nays: None

THE RESOLUTION WAS DECLARED ADOPTED.

C. Resolution 12-19 – UP Area Agency on Aging FY13 Area Plan

It was moved by Commissioner McLean, seconded by Commissioner Moore, to approve resolution 12-19 as follows:

RESOLUTION

U.P. AREA AGENCY ON AGING
FY 2013 AREA PLAN/ANNUAL IMPLEMENTION PLAN

            WHEREAS, UPCAP,  which serves as the U.P. Area Agency  on Aging, has developed and is operating under a Multi-Year (FY 2010-2013) Area Plan that provides funding for programs for services to older adults in the Upper Peninsula; and

            WHEREAS, the Multi-year Area Plan has been approved by all 15 counties of the Upper Peninsula; and

            WHEREAS, the U.P. Area Agency on Aging is required to submit an Annual Implementation Plan which updates the Multi-Year Plan; and

            WHEREAS, the UPCAP Board of Directors unanimously approved the proposed, updated Annual Implementation Plan; and

            WHEREAS, each U.P. county is represented by a county official on the UPCAP Board of Directors; and

            WHEREAS, the Annual Implementation Plan also requires review by individual county boards.

            THEREFORE, BE IT RESOLVED that the Chippewa County Board of Commissioners has received and hereby supports the U.P. Area Agency on Aging FY 2013 Annual Implementation Plan.

            BE IT FURTHER RESOLVED that this resolution be submitted to UPCAP and placed on file.
________________________________
Scott Shackleton, Chairman

A VOTE WAS TAKEN AS FOLLOWS:

Ayes:  Commissioners Cooper, Kinsella, Knoll, McLean, Moore, Postula and
Chairman Shackleton

Nays:  None

THE RESOLUTION WAS DECLARED ADOPTED.

D. SORVA (Sportsman Off Road Vehicle Association)

Commissioner McLean explained that the SORVA association asked him to bring two trail proposals to the attention of the County Board of Commissioners in support of their efforts to have them designated as a state ORV route. He further explained that one is running from Strongs to Brimley, the other is running from Strongs to Trout Lake.  It was the decision of the Board to forward this to the Legislative Committee for their consideration and then returned to the full Board for Approval.

Commissioners Comments

Not mentioning any names, Commissioner McLean expressed his displeasure concerning comments that took place at a public meeting of one of the committees. The comments referenced goals, which he and some of the other Commissioners had worked very hard on, as   pet projects.  He further explained that of the seven goals the Commission adopted on November 14, 2011, he concentrated on three: Imaging for countywide offices, decide what changes would be done with the District Court/County Building and pursue GIS services in all three counties.

He went on to say, “I don’t take these as pet projects, I devoted a lot of time this year as well as did some of the other Commissioners, I took our goals seriously.”

Having completed all the agenda items, it was moved by Commissioner McLean, seconded by Commissioner Moore to adjourn. On a voice vote, the motion carried and the Board did adjourn at 7:15.

Respectfully submitted,

Catherine C. Maleport, Clerk                                            

Scott Shackleton, Chairman