The Chippewa County Board of Commissioners met in regular session on Monday, November 13, 2012 at 6:00 p.m. in the Courtroom of the Chippewa County Courthouse.

Present: Commissioners Don Cooper, George Kinsella, Don McLean, Jim    
Moore, Jesse Knoll, Ted Postula and Chairman Scott Shackleton.

Absent:      None

Also Present:  Tim McKee, Undersheriff Mike Bitnar, Kathy Noel, Scott Brand,
Evening News, Prosecutor Brian Peppler, Christine Lundquist,
Assistant Prosecutor Dennis McShane, County Treasurer
Marjorie Hank, Deputy Administrator Kelly Church, Ann
Mikolowski, John Willis, Administrator Jim German and Cathy
Maleport, Chippewa County Clerk

Additions/Deletions to Agenda

It was moved by Commissioner Moore, seconded by Commissioner McLean, to add to the agenda, under New Business, the Resolution supporting UPCAP.

It was moved by Commissioner Knoll, seconded by Commissioner Moore,  to accept the amended agenda. On a voice vote, the motion carried.

Correspondence received in the Clerk’s Office

It was moved by Commissioner Postula, seconded by Commissioner Kinsella, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

Approval of County Board minutes

It was moved by Commissioner Kinsella, seconded by Commissioner McLean, to approve the regular County Board minutes of October 8, 2012 as presented.  On a voice vote, the motion carried.

It was moved by Commissioner McLean, seconded by Commissioner Moore, to approve the following budget hearing minutes: October 24, 2012, October 25, 2012 and November 1, 2012. On a voice vote, the motion carried.

Public Comments

None

Old Business

  1. Nominees for various Board/Committee/Agency/Authority

It was moved by Commissioner Moore, seconded by Commissioner Knoll to accept the applications for the various Boards and Appointments. On a voice vote, the motion carried.

Administrator’s Report - For informational purposes only.

Standing Committee Reports

Personnel- Commissioner Jim Moore – October 9, 2012

Administrator Evaluation
Chairman Moore presented a compilation of results obtained from the Administrator’s evaluation. He noted that in all twenty-seven categories  the Administrator was at or above average.

It was moved by Commissioner Moore, seconded by Commissioner Kinsella, to accept the compiled results of the evaluation and place them on file.

 On a voice vote, the motion carried.

Employee Discipline Issue
It was moved by Commissioner Moore, seconded by Commissioner Knoll, to discipline the employee in question for five days with no pay and a two year probationary status.

 On a voice vote, the motion carried with Commissioner Cooper voting Nay.

It was moved by Commissioner Moore, seconded by Commissioner Kinsella, to accept the Personnel minutes of October 9, 2012 as presented. On a voice vote, the motion carried.

Building, Grounds & Jail – Commissioner McLean – October 29, 2012

MSU Extension
Administrator German proposed moving the MSU Extension office near the Building Department.

It was moved by Commissioner McLean, seconded by Commissioner Moore, to move the MSU Extension office to the third floor of the Courthouse near the Building Department.

On a voice vote, the motion carried.

Annex Disposition
The fate of the Annex Building was discussed. Administrator German asked that he be allowed to move into talks with Smith and Company to come up with a proposal with the Commission.

It was moved by Commissioner McLean, seconded by Commissioner Knoll, to allow the Administrator to move into talks with Smith and Company to sell or lease the Annex, Mr. German will provide the Commission with details before any final sale or contract was signed.  A discussion ensued. It was noted that this motion was not exclusive to the sale of the building, should a desirable rental proposition be presented then that option would be explored as well.

 On a voice vote, the motion carried with Commissioner Cooper voting Nay.

Parking
Employee parking was discussed. Numerous options and problems were brought up.

It was moved by Commissioner McLean, seconded by Commissioner Moore, that effective January 1, 2013, anyone parking on County property including the Bingham lot, the Elected Officials lot and around the Courthouse Annex, will be charged $50.00; payments for parking cannot be paid through County funds. The Sheriff’s Department would be exempt from this motion and they will maintain their current parking arrangements. A discussion ensued. On a voice vote, the motion carried with Commissioner Cooper and Commissioner Kinsella voting Nay.

It was moved by Commissioner McLean, seconded by Commissioner Cooper, to accept the Building & Grounds minutes of October 29, 2012 as presented.

On a voice vote, the motion carried.

Finance, Claims & Accounts – Commissioner Cooper – November 8, 2012

Financial Transaction Devices Acceptance Policy
Policy No. 312 ‘Financial Transaction Devices Acceptance Policy’ was offered to the Committee for review and approval; including a copy of the Resolution 12-30 which will need to be approved by the full Board.

It was moved by Commissioner Cooper, seconded by Commissioner Moore, to approve Policy No. 312 ‘Financial Transaction Devices Acceptance Policy’ and corresponding resolution and forward it to the full Board. On a voice vote, the motion carried.

BC/BS Contract
Commissioner Shackleton noted that he and administrative staff had met with Employee Benefits to go over a funding change for the County’s health care plan. It was noted that the new contract would not affect the benefits employees receive. It would move the County from self-funding the entire health care plan to just self-funding a higher deductible straight plan. Employee Benefits will be establishing meetings with the employees to cover the process.

It was moved by Commissioner Cooper, seconded by Commissioner Moore, to approve the plan for County health care submitted by Employee Benefits. The plan submitted was the Community Blue 15 with $3,000/40/2500 deductibles. It was noted that there will be no change in employee benefits with what they presently have in any way.

On a voice vote, the motion carried.

Snow Plowing and Removal Services
Bids were received for snow plowing for the County Building, the Animal Shelter, Courthouse Parking Lot and Central Dispatch 911.

It was moved by Commissioner Cooper, seconded by Commissioner Kinsella, to approve the bid for snowplowing and removal services for the County building from Norris Contraction in the amount of $1,600.

On a voice vote, the motion carried.

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to approve the bid for snowplowing and removal services for the Animal Shelter from Molitor Excavating in the amount of $1,300.

 On a voice vote, the motion carried.

It was moved by Commissioner Cooper, seconded by Commissioner Moore, to approve the bid for snowplowing and removal services for the Courthouse Parking lot from Norris Contracting in the amount of $2,000.

 On a voice vote, the motion carried.

It was moved by Commissioner Cooper, seconded by Commissioner Kinsella to approve the bid for snowplowing and removal for 911 from Cody Mayer in the amount of $3,000. On a voice vote, the motion carried.

Microfilm Scanner Quote Summary
Sharon Kennedy presented quotes for a new microfilm scanner.

It was moved by Commissioner Cooper, seconded by Commissioner Moore, to approve the quote for a new microfilm scanner from Michigan Office Solutions in the amount of $8,895. paid from the ROD Technology fund and to waive the Purchasing Policy for this scanner.

On a voice vote, the motion carried.

Request for Quotes for Copy Machines for the Sheriff’s Department and Register of Deeds
Request for quotes were presented for new copy machines keeping in line with the County Schedule. The request for quotes would be advertised.

It was moved by Commissioner Cooper, seconded by Commissioner Knoll, to approve the request for proposals for copy machines and advertise them.

On a voice vote, the motion carried.

Xerox Leases and Upgrade
The County maintains two (Xerox 5030’s) leased copiers,  one in the Annex and one in the Courthouse. The leases are expiring and the Committee was asked to approve receiving two Xerox 5330’s to be utilized by MSU Co-op Extension in the Courthouse and the other for the Department of Corrections and the Public Defender in the new County Building. Current lease price is $203.55; the new leased price will be $257.36.

It was moved by Commissioner Cooper, seconded by Commissioner Kinsella, to approve the leasing of two Xerox 5330’s to be utilized by the MSU Co-op Extension, Department of Corrections and the Public Defender at the monthly cost of $257.36, plus the print charges that are charged to the Departments.

On a voice vote, the motion carried.

Finance

Claims and Accounts

It was moved by Commissioner Cooper, seconded by Commissioner Moore, to recommend the approval of the general fund claims totaling $278,586.23; other fund claims of $863,133.78; payroll of $442,860.34;  Health Department claims of $467,962.83; total claims of $2,052,543.18 and vouchers H-1 through H-382.

On a voice vote, the motion carried.

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to accept the Finance, Claims & Accounts minutes of November 8, 2012 as presented.

On a voice vote, the motion carried.

New Business

A) Department of Veteran’s Affairs Board Nomination
     One appointment – expires 03/31/2016

It was moved by Commissioner Cooper, seconded by Commissioner Moore, to re-appoint Dale French to the Chippewa County Department of Veteran’s Affairs Board for a term to expire on March 31, 2016.

 On a voice vote, the motion carried.

B)   Resolution 12-28-Special Recognition of Trooper Sgt. James
      Hutchinson.

It was moved by Commissioner Moore, seconded by Commissioner Kinsella, to approve Resolution 12-28 as follows:

RESOLUTION NO.  12-28

RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION OF TROOPER SGT. JAMES HUTCHINSON #378

 

WHEREAS, Sgt. James Hutchinson was accepted into the Michigan State Police 96th Recruit School on June 11, 1979; and began his career as a trooper at the Sault Ste. Marie Post on September 26, 1979; and

 WHEREAS, Sgt. James Hutchinson transferred to Detroit Freeway Post in July of 1984, served as Sergeant at the Ypsilanti Post beginning January 1978, transferred to Manistee Post July of 1988 and returned  back to the Sault Ste. Marie Post in January of 1990 with his final position as Desk Sergeant; and
                         

WHEREAS, Sgt. James Hutchinson has worked diligently and tirelessly as upholding and exemplifying the highly professional image of the Michigan State Police; Sgt. James Hutchinson’s work ethic, his integrity and his attention to detail have earned him the highest regard by all his fellow Troopers, his peers and supervisors; and

WHEREAS, Sgt. James Hutchinson along with his wife Judy, have raised nine children and created and manage a very successful farm; Sgt. Hutchinson Is a member of the Fundamental Baptist Church of Kinross; and

WHEREAS, Sgt. James Hutchinson will retire from service with the Michigan State Police, effective December 31, 2012 with 33 years of service to the Michigan State Police.

NOW, THEREFORE, BE IT RESOLVED, as follows:

  1. That the Chippewa County Board of Commissioners respectfully dedicates this document to honor and thank Sgt. James Hutchinson for his many years of public service and especially for his work in Chippewa County.
  2. That the Chippewa County Board of Commissioners extends their best wishes to Sgt. James Hutchinson for many years of good health and enjoyment in his retirement.

A VOTE WAS TAKEN AS FOLLOWS:

YEAS: Commissioners Cooper, Kinsella, Knoll, McLean, Moore, Postula and Chairman Shackleton

NAYS: None 

THE RESOLUTION WAS DECLARED ADOPTED.

C. Resolution  12-29 & Agreement – District Library Agreement

It was moved by Commissioner Cooper, seconded by Commissioner McLean,  to approve the agreement and  Resolution 12-29 as follows:

          RESOLUTION APPROVING DISTRICT LIBRARY AGREEMENT

WHEREAS, pursuant to the District Library Establishment Act, 1989 PA 24, (“DLEA”), a District Library Agreement has been presented to the County Board of Commissioners substantially in the form on file with the County Clerk (the “Agreement”) for the purpose of establishing a district library to be known as the Superior District Library (the “District Library”) with Mackinac County, Chippewa County and the City of Sault Sainte Marie (“City”) as participating municipalities; and  

WHEREAS, pursuant to the DLEA, the City and Mackinac County have approved or soon will approve entry into the Agreement; and

WHEREAS, pursuant to DLEA, the School Board of the Rudyard Area Schools, as the governing body of the existing Rudyard Public School Library, has approved or will soon approve entry into this Agreement; and

WHEREAS, pursuant to the DLEA, the Library Board of Bayliss Public Library, has approved or will soon approve entry into this Agreement; and

WHEREAS, prior to the establishment of the District Library under the DLEA, it is necessary for Chippewa County to consider and approve the Agreement as a Participating Municipality; and

WHEREAS, Chippewa County desires to approve the Agreement.

NOW THEREFORE, BE IT RESOLVED by the County Board of Commissioners for Chippewa County as follows:

  1. The County has determined that it is necessary and in the best interests of the public to establish the Superior District Library pursuant to the DLEA.
  1. The County hereby approves the Agreement attached as an Exhibit to this Resolution.
  1. The County authorizes Chairman Scott Shackleton to execute and deliver the Agreement and to execute and deliver any other certificates or documents as may be required by the Library of Michigan.
  1. The County authorizes Chairman Scott Shackleton to approve any non-substantive changes to the Agreement if required before the Agreement is approved by the Library of Michigan.
  1. The Effective Date of the Agreement shall be the date stated in Section I.D. of the Agreement.
  1. All resolutions or motions and parts of resolutions or motions in conflict with this resolution are hereby repealed to the extent of such conflict.

A VOTE WAS TAKEN AS FOLLOWS:

YEAS: Commissioners Cooper, Knoll, Kinsella, McLean, Moore, Postula and
Chairman Shackleton

NAYS: None.

THE RESOLUTION WAS DECLARED ADOPTED.

D. Resolution 12-30 Approve Financial Transaction Devices Acceptance
           Policy.

It was moved by Commissioner Cooper, seconded by Commissioner Knoll, to approve Resolution 12-30 as follows:

RESOLUTION TO APPROVE FINANCIAL TRANSACTION DEVICES     ACCEPTANCE POLICY No. 312

WHEREAS, Chippewa County has established a Financial Transaction Devices
Acceptance Policy pursuant to Michigan Public Act 280 of 1995, as
amended (MCL 129.221 et Seq.); and

WHEREAS, the County Board of Commissioners authorizes the acceptance of
payments by financial transaction devices, i.e., credit or debit cards, in
designated County Offices; and  

WHEREAS, Section 3 of the Act requires that the County Treasurer determine
the types of credit or debit cards that may be accepted; and

WHEREAS, this policy is intended to provide county offices with guidance
regarding the acceptance of credit or debit cards as payment for county
information, goods, services, delinquent taxes, fees or charges. The
County recognizes that the acceptance of financial transaction devices
provides the public with a convenient way to pay for such items; and

WHEREAS, this policy applies to all offices and departments of the County of
Chippewa that receive money on behalf of Chippewa County. This policy
does not affect the authority of the courts to make determinations
concerning the acceptance of financial transaction devices for court costs
and fees.

NOW, THEREFORE, BE IT RESOLVED that Policy No. 312 Financial Transaction Devices Acceptance Policy be approved.

A VOTE WAS TAKEN AS FOLLOWS:

YEAS:   Commissioners Cooper, Kinsella, McLean, Moore, Knoll, Postula and
Chairman Shackleton

NAYS:  None

THE RESOLUTION WAS DECLARED ADOPTED.

E. Resolution 12-31 Apportionment of 2012

It was moved by Commissioner Kinsella, seconded by Commissioner McLean to approve Resolution 12-31 as follows:

CHIPPEWA COUNTY BOARD OF COMMISSIONERS
RESOLUTION 12-31
APPORTIONMENT OF 2012 MILLAGES

WHEREAS, the County Board has reviewed all of the millages requested by the various taxing entitites operating within the County, and has considered the allocated and extra voted millages to which each entity is entitled, and determined that the levy of the millage rates listed on the REVISED FINAL 2012 MILLAGE REPORT presented to the Board by the Equalization Director and made a part of the minutes, will be necessary for the sound management and operation of the taxing jurisdictions, and

WHEREAS, the County Equalization Director has informed the County Board that pursuant to MCL 211.34D, each requested millage on said report has been reduced, if necessary, in compliance with section 31 of article 9 of the state constitution of 1963, and

WHEREAS, the County Board of Commissioners did, at its October session, pursuant to said MCL 211.34d, approve a 2012 MILLAGE REPORT that included all of the authorized millages of the taxing entities operating in Chippewa County, as the electors of SAULT STE MARIE AREA PUBLIC SCHOOLS approve additional operating millage at the November 6, 2012 general election, it is necessary to amend the 2012 MILLAGE REPORT,

NOW, THEREFORE, BE IT RESOLVED THAT:

  1. The Final 2012 millage report be approved as presented.
  1. The Clerk and Equalization Director are directed to complete and file a revised apportionment report with the Michigan Department of Treasury based o the millages authorized herewith.
  1. The millages so approved shall be spread against the appropriate taxable values in the various taxing units within the County to produce the 2012 tax rolls and those responsible for the spreading and collecting those taxes shall be charged with the processing and collecting of those taxes according to statute.

A VOTE WAS TAKEN AS FOLLOWS:

YEAS:  Commissioners Cooper, Kinsella, Knoll, McLean, Moore, Postula and
Chairman Shackleton

NAYS:  None

THE RESOLUTION WAS DECLARED ADOPTED.

F. Resolution 12-32 Resolution Supporting an Upper Peninsula Integrated Care  Model.   

It was moved by Commissioner Moore, seconded by Commissioner McLean to approve Resolution 12-32 as follows:

RESOLUTION 12-32

RESOLUTION SUPPORTING AN UPPER PENINSUAL INTEGRATED CARE MODEL

Whereas, the Michigan Department of Community Health (MDCH) has submitted an Integrated Care Demonstration proposal to the Center for Medicare and Medicaid Services (CMS) to serve persons that are eligible for both Medicare and Medicaid services (dually eligible), and

Whereas, the demonstration proposes that MDCH contract with Integrated Care Organizations (ICOs) for the provision of physical health services and long term care supports and services and with existing prepaid inpatient health plans (PIHPs) in Michigan for the provision of behavioral services to persons who are dually eligible, and

Whereas, if approved by CMS, the program will be phased in starting July 2013, and

Whereas, key stakeholders in the Upper Peninsula, including the U.P. Health Plan, Northcare (the PIHP for the U.P.), local CMHs, UPCAP(and the aging/MIChoice network), medical care facilities and private nursing facilities, home health and home care agencies will be greatly impacted by this initiative, and

Whereas, all of these stakeholders provide quality and coordinated services to residents of the Upper Peninsula, a region with its own unique geography and culture, and

Whereas, Upper Peninsula organizations, agencies, service providers, and local government have a long and proud history of collaboration and coordination in addressing the needs and challenges of a very rural and economically sensitive region of the country.

Therefore be it resolved that the Chippewa County Board of Commissioners strongly supports having the Upper Peninsula serve as a demonstration site with the understanding that the aforementioned key stakeholders will be fully involved and engaged and that existing U.P. based infrastructures will be utilized and enhanced.

A VOTE WAS TAKEN AS FOLLOWS:

YEAS: Commissioners Cooper, Kinsella, Knoll, McLean, Moore, Postula and
Chairman Shackleton

NAYS: None

THE RESOLUTION WAS DECLARED ADOPTED.

Commissioners Comments

It was noted that immediately following the Board meeting there will be a budget workshop.

Having completed the Agenda items, it was moved by Commissioner Knoll, seconded by Commissioner Moore to adjourn. The Board did adjourn at 6:50 p.m.

Respectfully submitted,

Catherine C. Maleport, Clerk                                

Scott Shackleton, Chairman