The Chippewa County Board of Commissioners met in regular session on Monday, February 11, 2013 at 2:00 p.m.  in the  91st District Courtroom of the Chippewa County Building.

Present: Commissioners Don Cooper, George Kinsella, Don McLean,
Ted Postula and Chairman Scott Shackleton.

Absent: None

Also Present: Scott Brand, Evening News, Tom Farnquist, Roger Calvin, Jesse Knoll, Harvey O’Brien, Chippewa County Sheriff Robert Savoie, Dave Martin, Ann Mikolowski, Richard and Julie Timmer, Holly Rohrer, Chippewa County Treasurer Margie Hank, Roxanne Bosley, Brian Bartlett, Jim German, Administrator and Cathy Maleport, Clerk.                 

Correspondence received in the Clerk’s Office

It was moved by Commissioner Postula, seconded by Commissioner Kinsella, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

Approval of County Board minutes

It was moved by Commissioner McLean, seconded by Commissioner Postula, to approve the regular County Board meeting minutes of December 17, 2012 and the Organizational meeting minutes of January 2, 2013 as presented.  On a voice vote, the motion carried.

Public Comments 

Roger Calvin stated that he had presented a proposal last October for the Commissioners to look at dealing with solutions to the economic crises facing our nation. He went on to say that he would like to see the Commissioners write a resolution to both branches of congress and to the state legislatures in support of his proposal.

Holly Rohrer, Eastern Upper Peninsula College Network gave a presentation regarding their goals to double the percent of Eastern Upper Peninsula residents having a college degree or high quality credential by 2025.

Old Business

A. Appointment to Road Commissionone appointment – expires 12-31-2016
 Candidates: Jesse Knoll, Harvey O’Brien, Bradley Ormsbee, John Scott,
James Traynor

On a roll call vote:

Commissioner Cooper –    Bradley Ormsbee
Commissioner Kinsella –   John Scott
Commissioner McLean –   Jesse Knoll
Commissioner Postula –    Harvey O’Brien
Chairman Shackleton –      Bradley Ormsbee

An additional roll call vote was taken as follows:

Commissioner Cooper –     Bradley Ormsbee
Commissioner Kinsella -     Harvey O’Brien
Commissioner McLean -     Jesse Knoll
Commissioner Postula –     Harvey O’Brien
Chairman Shackleton -        Bradley Ormsbee

A third roll call vote was taken restricting the votes to Bradley Ormsbee and Havery O’Brien as follows:

Commissioner Cooper - Bradley Ormsbee
Commissioner Kinsella - Harvey O’Brien
Commissioner McLean - Bradley Ormsbee
Commissioner Postula - Harvey O’Brien
Chairman Shackle ton - Bradley Ormsbee

Bradley Ormsbee having received the majority of the votes was appointed to the Road Commission for a term to expire on 12-31-2016.

B. District Library Agreement – Final Draft

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to adopt the District Library Agreement as modified. On a voice vote, the motion carried.

Administrator’s Report - For informational purposes only.

Standing Committee Reports

Personnel/Equalization/Health and Social Services Committee- Commissioner George Kinsella - January 30, 2013.

Clerk’s Office Chief Deputy Position
The Committee received a letter from Clerk Catherine Maleport, appointing
Tammy Schroeder as the Chief Deputy Clerk effective December 21, 2012.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean,
to approve the appointment as presented of Tammy Schroeder, effective
December 21, 2012, as Chief Deputy Clerk, following Policy 211 Internal
Promotions. On a voice vote, the motion carried.

Official Court Recorder Position Description
The Committee reviewed position description “Official Court Reporter” which
needs to be changed to “Official Court Recorder” as well as, changing the pay
grade to a level 9, per the Judge’s request.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean,
to approve the position title change to: Official Court Recorder, and pay grade to: level 9. On a voice vote, the motion carried.

Judicial Secretary/Recorder Job Description
The Committee reviewed the position description “Judicial Secretary/Reporter”
which needs to be changed to “Judicial Secretary/Recorder”, in association with the previous position description change.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean,
to approve the position title change to: Judicial Secretary/Recorder, with a
correction of eliminating the duties that were entered twice on the description.
On a voice vote, the motion carried.

Bookkeeper Job Description
The Committee received an updated position description for the Bookkeeper
position, with changes made in the purpose of position and the duties and
responsibilities.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean,
to approve the Bookkeeper position description as presented. On a voice vote,
the motion carried.

Sheriff Department
Sheriff Savoie presented the Committee with a notice of indicating Lt. Jack
Horka’s retirement effective January 31, 2013, along with the promotion of
Corporal Paul Stanaway to the Lieutenant’s position effective February 3, 2013.
The promotion leaves a vacant corrections position which will be filled by Justin Fruchey, effective February 3, 2013, who has been part time with the Sheriff’s Department for several years.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean,
to approve the retirement of Jack Horka effective January 31, 2013, the
promotion of Corporal Paul Stanaway to Lieutenant, effective February 3, 2013 and the new hire of Justin Fruchey, to fill the vacant corrections position, effective February 3, 2013, as presented. A discussion followed regarding advertising of the vacant position.

On a voice vote, the motion carried with Commissioner Cooper voting Nay.

Judge Lambros’ Personnel Requests – fill vacancies
The Committee reviewed correspondence from Judge Lambros filling the
vacancies of Circuit Court Administrator, Official Court Recorder, Judicial
Secretary/Recorder and the Deputy Juvenile Register. Effective January 1, 2013
Tina James-Ojala accepted the 50th Circuit Court Administrator position, Marcy Smith, effective January 17, 2013, accepted the position of Official Court Recorder–pay level 9, and effective January 28, 2013 Jeannie M. Glover
accepted the position of Judicial Secretary/Recorder. The position of Deputy
Juvenile Register is currently posted; the Committee will be notified of the
appointment.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean,
to accept the filling of the vacancies as presented, Tina James-Ojala, Circuit
Court Administrator, effective January 1, 2013; Marcy Smith, Official Court
Recorder, effective January 17, 2013; Jeannie M. Glover, Judicial
Secretary/Recorder, effective January 28, 2013; with the notification of the
Deputy Juvenile Register being submitted upon completion of the posting and
interviews. On a voice vote, the motion carried.

A general discussion and update was given by Judge James Lambros, notifying
the Committee on his outlook of the Circuit Court and how he will be
administering his offices. The Judge reviewed changes to pre-trials, pleas, as
well as, collecting monies owed to the court. The JAVS system was also
discussed including the annual savings of approximately $11,150., due to the
change of the Reporter to Recorder.

Judge Lambros also addressed the position of Circuit Court Administrator
wages, and the need to adjust the wage scale,  due to the added responsibilities of the position due to family court responsibilities,  including supervisory of additional staff, by following Policy 211, the Court Administrator would be supervising Court staff in which the majority of the staff has been paid more than the Administrator. The Committee reviewed the pay grade levels, in association with the current staff, taking into consideration Policy 211, the budget for FY13, as well as, previous motion decisions based on the same supervisory issues.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean,
to waive Policy  211, for the Circuit Court Administrator Tina James Ojala,
effective February 1, 2013 and to move her to the 4 year level of Grade 11.

On a voice vote, the motion carried with Commissioner Cooper voting Nay.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean,
to accept the Personnel/Equalization/Health and Social Services Committee
minutes of January 30, 2013 as presented. On a voice vote, the motion carried.

B. Building Grounds and Jail, Legislative and Natural Resources and
     Information Technology Committee - Commissioner McLean – 01-30-2012

Blinds for County Building
The Committee was given a brief review for the request for blinds for the County Building; on line quotes were discussed, as well as, the need to conformity to keep the renovations looking its best. A quote for the purchase and installation of approximately thirty-five vertical blinds was sought from Hatfield-Roy Design & Décor, of Sault Ste. Marie, totaling $10,395.00. 

It was moved by Commissioner McLean, seconded by Commissioner Kinsella, to waive the County’s Purchasing Policy and approve the quote from Hatfield-Roy Design & Décor to not exceed $10,400.00 for the purchase and installation of thirty-five vertical blinds in the County Building. Discussion followed regarding bids, installation and the quality of the blinds.

On a voice vote, the motion carried.

Having no additional items to be voted on, it was moved by Commissioner
McLean, seconded by Commissioner Kinsella, to approve the Building Grounds
and Jail, Legislative and Natural Resources and Information Technology
Committee Meeting minutes of January 30, 2013 as presented. On a voice vote, the motion carried.

Finance, Claims & Accounts – Commissioner Cooper – February 7, 2013

Health Department – Avery Square Debt Fund
The Committee reviewed the motion made for the FY13 Budget with regards to settlement of the 368 Avery Square Debt Fund, which the County and the Health Department both will be using $105,000 of their fund balance to fully fund the bonds. Following is the summary of the Debt Fund as of February 1, 2013:

Total Amount required to pay off Debt $395,100.00
368-000-001.000 Cash (46,093.76)
368-000-001.368 Cash Avery Square  (78,861.81)
368-000-003.000 Certificate of Deposit (100,685.87)
Total Cash Needed 169,458.56
Transfer from Chippewa County G/F  105,000.00
Amount needed from Health Department $64,458.56

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve a motion to transfer $105,000.00 from the fund balance to Fund 368, and to adjust the budget accordingly. On a voice vote, the motion carried.

Co-op Extension – Agreement for Services 2013
MSU Director Jim Lucas reviewed the request with the Committee, reminding the Committee that a five-year Memorandum of Understanding had been signed last year, and now he needed the approval for annual work plan, which includes the $42,556 assessment fee, which was budgeted for in the FY13 budget.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve the MSUE Annual Work Plan, as presented, with assessment fee of $42,556, which is budgeted for in the FY13 budget. On a voice vote, the motion carried.

MSHDA – Funding Award Grant #MSC-2011-0731-HOA
The Committee reviewed the announcement of Funding Award Grant #MSC-2011-0731-HOA, along with the required documentation and OPAL. The grant agreement and the authorized signature designation form need to be approved and authorized to accept the Community Development Block Grant (CDBG) grant agreement between Michigan State Housing Development Authority and Chippewa County in the maximum amount of assistance of $200,000.00.

It was moved by Commissioner Cooper, supported by Commissioner McLean, to approve and authorize to accept $200,000.00 through the Community Development Block Grant (CDBG) between Michigan State Housing Development Authority and Chippewa County grant agreement. On a voice vote, the motion carried.

Sheriff - Evidence Proc Equipment
The Sheriff’s Department requested the purchase of ‘Evidence Processing Equipment’; the purchase was budgeted for the FY13 and two quotes were provided for the specialized equipment. The low bid coming from Sirchie in the amount of $3,005.50.

It was moved b Commissioner Cooper, seconded by Commissioner Kinsella, to approve the FY13 budgeted purchase of Evidence Processing Equipment from Sirchie Products at the low bid of $3,005.50. On a voice vote, the motion carried.

Administrator – Bookkeeper position
Administrator German reviewed the Bookkeeper position and the changes that have taken place since the first of the year, along with the budgetary issues of part-time health care, as well as, the need to reduce expense via attrition. Discussion followed including full-time, part-time, reduction in the contracted hours of the current accountant, as well as, cross training of the position and the previous approval to replace the position by the Board.

It was moved by Commissioner McLean, seconded b Commissioner Kinsella, to approve the Bookkeeper position as a part-time position not to exceed 29 hours per week.

On a voice vote, the motion carried with Commissioner Cooper voting Nay.

Circuit Court – from Committee – JAVS System
The Committee was updated on the changes in Circuit Court and the need to replace the current outdated equipment, as soon as possible, as there have been equipment failures since the first of the year. Circuit Court Administrator Tina Ojala addressed the Committee reviewing the needs of the equipment. It was also noted the personnel changes that will have a savings of approximately $11,150 annually due to position description changes of the Report to the Recorder. The new equipment would be purchased for Jefferson Audio Video Systems and would be the same equipment as utilized with the District Court and Probate Courtrooms so staff from all courts would be cross-trained.

It was moved by Commissioner McLean, seconded by Commission Postula, to approve the purchase of an audio/video system for the Circuit Courtroom from Jefferson Audio Video Systems in the amount of $61,626.42. A discussion ensued.

On a voice vote, the motion carried with Commissioner Cooper voting Nay.

Administrator – 300 Court Street/Annex Sale
The Committee reviewed the status of the Courthouse Annex, 300 Court Street, and a previous motion by the Board to authorize a sales contract to be negotiated by Administrator German and Board Chair Shackleton.

 It was moved by Commissioner Postula, seconded by Commissioner McLean, to withdraw the previous motion regarding the sale of 300 Court Street, and to authorize the Administrator to advertise and negotiate with any interested buyers the sale of 300 Court Street and bring back to the Board to accept or deny the offer.

On a voice vote, the motion carried, with Commissioner Cooper and Commissioner Kinsella voting Nay.

Sheriff - Vehicle RFQ -  2 Patrol Vehicles
The Committee received for review a request for quotations for the purchase of two patrol vehicles, seeking authorization to release the RFQ’s. The vehicles will be black and fleet pricing was requested, if possible.

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to release the request for quotations to purchase two Sheriff Department Patrol Vehicles. On a voice vote, the motion carried.

Circuit Court - Copier RFQ
The Committee reviewed the Copier RFQ for Circuit Court; this request is budgeted for FY13 and is on the regular replacement schedule for this year. The copier will include fax, print and scanning options.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve the release of the request for quotations for the replacement of the copier in the Circuit Court Office. On a voice vote, the motion carried.

Register of Deeds - Computer RFQ & 7 Desktop Computer Request for Bids
The Committee reviewed the Request for Bids, and discussed the FY13 budgeted computer purchases.

It was moved by Commissioner Cooper, seconded by Commissioner Kinsella, to release the request for Bids for the eleven (11) desktop computers.  On a voice vote, the motion carried.

Finance
Claims and Accounts
It was moved by Commissioner Cooper, seconded by Commissioner McLean to approve payment of the general claims totaling $403,433.77, other fund claims of $881,422.64, payroll claims of $523.930.13 and Health Department claims of $494,897.14 and $508,434.55; total claims $2,812,118.23 and voucher H-1 through H-243. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, seconded by Commissioner McLean that the Finance, Claims and Accounts committee meeting minutes of February 7, 2013 be accepted as presented. On a voice vote, the motion carried.

New Business

A)   Resolution 12-43 Special Recognition of Aaron Hopper

It was moved by Commissioner Postula, seconded by Commissioner Kinsella, to approve the Resolution as follows:

RESOLUTION NO. 12-43
RESOLUTION IN APPRECIATION AND SPECIAL RECOGNITION
OF AARON HOPPER

LET IT BE KNOWN, that it is with great pride that the Chippewa County Board of Commissioners join together with the residents of Chippewa County, to express their appreciation and gratitude to AARON HOPPER for his       thirteen (13) years of service as a member of the Chippewa County Board of Health.

AARON HOPPER has served the citizens of Chippewa County in a manner       above reproach, and for this we extend our thanks.

AARON HOPPER has served his community, with constructive suggestions, his high performance standards, his kind friendship, his professionalism, his enthusiasm, and his inspiration to always do the right thing, has placed     
him in the highest of categories.

AARON HOPPER has brought recognition to himself, the community and the County of Chippewa. The Chippewa County Board of Commissioners, on   behalf of the residents of Chippewa County, extends their appreciation to a gentle man who is thoughtful, caring, involved and dedicated, and who    made a favorable impact on the betterment of life in Chippewa County.

IN SPECIALTRIBUTE, therefore, upon his term ending, this document is signed and dedicated to honor AARON HOPPER, for his countless contributions to Chippewa County. We join together to extend to AARON HOPPER a gracious thank you for a job well done, and wish him continued success in which he so richly deserves.

A VOTE WAS TAKEN AS FOLLOWS:

AYES: Commissioners Cooper, Kinsella, McLean, Postula and Chairman Shackleton

NAYS: None 

THE RESOLUTION WAS DECLARED ADOPTED.

B)   Resolution 13-01 Support on International Dark Sky Park Designation Vermilion Point Nature preserve

It was moved by Commissioner Kinsella, seconded by Commissioner McLean, to approve the Resolution as follows:

RESOLUTION NO. 13-01

RESOLUTION OF SUPPORT
ON INTERNATIONAL DARK SKY PARK DESIGNATION VERMILION POINT NATURE PRESERVE

WHEREAS, the Vermilion Point Nature Preserve is situated in Chippewa County, Michigan’s Whitefish township, and

WHEREAS, conditions across the Lake Superior shoreline at Vermilion Point are ideal for night sky viewing, and;

WHEREAS, Vermilion Park nature Preserve lends itself to inclusion as an International Dark Sky Park according to the criteria set forth by the International Dark Sky Association in Tucson, Arizona, and;

WHEREAS, the night sky represents a significant resource that sustains the healthy balance necessary for the endangered piping plover that nest in the area, and.

WHEREAS, the ecological and historical significance of the property, as well as the scenic beauty of the environmental and on-going educational opportunities will be enhanced through dark sky designation, and

WHEREAS, the recognition of Vermilion Point Nature Preserve as an International Dark Sky Park would add a new dimension to the appeal of Whitefish Township for tourism and resort visitors.

NOW, THEREFORE, BE IT RESOLVED, that Chippewa County, along with the Whitefish Township board supports pursuing International Designation as a Dark Sky Park for Vermilion Point Nature Preserve through the International Dark Sky Association in Tucson, Arizona.

A VOTE WAS TAKEN AS FOLLOWS:

AYES: Commissioners Cooper, Kinsella, McLean, Postula and Chairman Shackleton

NAYS: None 

THE RESOLUTION WAS DECLARED ADOPTED.

Commissioners Comments

Commissioner McLean stated he would like to schedule a workshop relative to goals review as well as setting new goals. Chairman Shackleton asked the administrator, Jim German, to work on a date that would work for the other Commissioners so that they can move forward on this.

Commissioner Cooper noted that today President Obama awarded the Medal of Honor to a soldier from Afghanistan  that involved a brutal battle in October of 2009 that went on for eight  or nine hours. There was a young soldier from Rudyard, Christopher Griffen, who died on October 3, 2009 in this battle. He went on to say that this hits close to home and sends chills down your spine; “We can never forget those that did this for us.”

Having completed the agenda items, it was moved by Commissioner McLean, seconded by Commissioner Kinsella, to adjourn. On a voice vote, the motion carried and the Board did adjourn at 3:17 p.m.

Respectfully submitted,

Catherine C. Maleport, Clerk                                

Scott Shackleton, Chairman