CHIPPEWA COUNTY
BOARD OF COMMISSIONERS

Regular Session
April 8, 2013

The Chippewa County Board of Commissioners met in regular session on Monday, April 8, 2013 at 2:00 p.m.  in the  91st District Courtroom of the Chippewa County Building.

Present: Commissioners Don Cooper, George Kinsella, Don McLean,
Ted Postula and Chairman Scott Shackleton.

Absent: None

Also Present: Scott Brand, Evening News, Jesse Knoll, Debbie Sirk, Sheriff Robert Savoie, Chippewa County Treasurer Margie Hank, Daniel and Kathy Cairns, Jim Traynor, Administrator Jim German and Cathy Maleport, Clerk.  

ADDITIONS AND DELETIONS TO THE AGENDA

It was moved by Commissioner McLean, seconded by Commissioner Kinsella, to accept the agenda as presented. On a voice vote, the motion carried.            

CORRESPONDENCE RECEIVED IN THE CLERK’S OFFICE

It was moved by Commissioner McLean, seconded by Commissioner Postula, to acknowledge the correspondence received in the Clerk’s Office and if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

APPROVAL OF COUNTY BOARD MINUTES

It was moved by Commissioner McLean, seconded by Commissioner Kinsella, to accept the regular County Board meeting minutes of March 11, 2013 and the Special Board meeting minutes of March 28, 2013. A discussion took place.

  • Commissioner McLean noted that in the minutes for March 11, 2013, the meeting Commissioner Kinsella Chaired, listed Chairman Shackleton in attendance at the top.
  • He also noted that under additions and deletions to the agenda, the first paragraph is, as it should be, but the second paragraph indicated that Commissioner Knoll and Commissioner Moore took part in the process.  

On a voice vote, the motion carried with the understanding that the above referenced errors are corrected.

PUBLIC COMMENTS

  • Debbie Sirk appeared and stated her disapproval, of the actions of the Commission, in regards to the 2% pass through funds that was voted upon at the Special Board meeting of March 28, 2013.

Old Business

BOARD OF HEALTH APPLICANTS

It was moved by Commissioner Kinsella, seconded by Commissioner McLean, to accept the applications, referenced below, for the Board of Health. On a voice vote, the motion carried.

  • Michael Millette
  • Thomas L. Farnquist, Sr.
  • Bradley L. Ormsbee
  • James Traynor
  • James A. Bias

Administrator’s Report:  For informational purposes only.

Finance Claims and Accounts - Commissioner Cooper  -  April 4, 2013

Kinross Township Fairground request

The Committee reviewed a request by Kinross Township for $12,000 for renovation of bathroom facilities at the fair grounds.

Chairman Shackleton announced that he called State Representative Frank Foster and asked if he thought there might be an opportunity, in the state budget, for funding available for the Fairground bathrooms in Kinross Township. Frank Foster noted that their last budget had $20,000 appropriated for the Cheboygan County Fair grounds,  and thought that it was possible. He requested that we put together a solid packet of information that he could potentially include in a supplemental meeting coming up. Chairman Shackleton asked the Commissioners as well as the township supervisor to follow up with State Representative Frank Foster on this matter.

Remonumentation

A request from Bill Karr was presented to the Committee to approve Program Administration for Northwoods, monumentation of 47 corners from Northwoods, monumentation of 10 corners from Foresight, LLC, monumentation of 25 corners from Rogers Land Surveying and various peer review appointments. The Committee requested more information.

Commissioner Cooper noted that after that they did receive information available to them and referenced the following contracts for the remonumentaion:

  • Northwoods – Program Administration $12,500
  • Northwoods – Monumentation 47 corners $56,400
  • Foresight, LLC – Monumentation 10 corners - $12,000
  • Rogers Land Surveying – Monumentation 25 corners $30,000
  • Jeff Davis – Peer Review $700/mtg
  • Neil Hill – Peer Review $700/mtg
  • Erick Lewicki – Peer Review $700/mtg
  • Larry Rogers – Peer Review $700/mtg
  • Keith Waters – Peer Review  $700/mtg
  • Lawrence Weinreis – Peer Review $700/mtg

It was moved by Commissioner Cooper, seconded by Commissioner Kinsella, that they pay the above referenced contracts. On a voice vote, the motion carried.

Bid Summaries for Cost Allocation

The Committee reviewed the bid summary for the cost allocation plan. The low bid was from Maximus in the amount of $9,750 for three years.

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to approve the bid from Maximus for $9,750 for three years. On a voice vote, the motion carried.

Bid Summaries for ORV

The Committee reviewed bid proposals for an ORV from the Stonegarden Grant.

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to approve the bid from Chippewa Motors in the amount of $13,985.87 as the bid met all specifications. On a voice vote, the motion carried.

Bid Summaries for Snowmobile

The Committee reviewed bid summaries for a new snowmobile from Stonegarden Grant.

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to approve the low bid from Chippewa Motors in the amount of $8,133.74 each for two snowmobiles.

Administrator German announced that Chippewa Motors sold their 2012 models that they have a 2013 model.

The committee recommendation is that they go with the 2014 Skidoo Renegade for $10,300 from the Fish and Hunt shop out of Curtis

Commissioner Cooper modified his motion, to instead of buying the Polaris from Chippewa Motors which no longer exists, to buy the 2014 Skidoo at the cost of $10,300 from the Fish and Hunt Shop. On a voice vote, the motion carried.

Stonegarden Equipment Request

A number of equipment requests were presented by 911 director Tim McKee.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve the following equipment for purchase from Stonegarden funds; $5,000 for GIS data with EUP Regional Planning, $3,679.29 for flashlights from Cops Plus, $4,240 for battery packs from Motorola Solutions, $5,572 for binoculars from B&H and $5,985.39 for cameras and equipment form B&H. On a voice vote, the motion carried.

FINANCE

The Committee reviewed the bills and payroll presented for approval. Commissioner Kinsella had various questions and would check with bookkeeping for the answers.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to recommend the approval of the general claims totaling $586,281.58, other fund claims of  $984,789.05, payroll  of $443,951.49, and Health Department claims of $461,572.97, total claims $2,476,595.09, and voucher H-1 through H-515. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to accept the Finance Claims and Accounts Committee meeting minutes of April 4, 2013 as presented. On a voice vote, the motion carried.

Personnel, Equalization and Apportionment/Transportation/Health and Social Services Committee - Commissioner Kinsella - April 8, 2013

Agenda Item: 2013 County Equalized Values

Equalization Director Sharon Kennedy and Appraiser Kathy Loup reviewed the process of arriving at equalized values, which included: land value; the economic condition factor; 34 appraisal and 15 sales studies; the assessor and boards of review function in the process; and ultimately, the role of county and state in establishing equalized value.

Ms. Kennedy went on to present the 2013 County Equalized Values. The total 2013 Equalized Value for the county is $1,326,453,970 (see attached page 1 of Equalization Report).

She explained that the values, presented on the report, are the basis for completing the State required forms, which must be completed and sent to the State before the end of April.  The equalization process and the valuations presented, were discussed in detail.

It was moved by Commissioner Kinsella, seconded by Commissioner Postula, that the equalized values as presented by Equalization Director Sharon Kennedy be adopted as reported and that all state required forms, regarding same, be completed and filed as required by statute. On a voice vote, the motion carried.

Agenda Item: 2013 Truth in Taxation Public Hearing

Director Kennedy reviewed the process of establishing the County’s operating millage rates, the time table involved, and the necessity of holding a Truth in Taxation Public hearing at the June meeting of the County Board of
Commissioners.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean, that the Truth in Taxation Public Hearing be held at its June 10, 2013 meeting, and that Director Kennedy, as soon as the necessary data is certified and compiled, submit the pertinent information to the Administrator’s Office and the Board so that the hearing may proceed within the deadlines established by law.

On a voice vote, the motion carried.

Agenda Item: Other Items of Concern

Equalization Director Sharon Kennedy explained that beginning with 2011, the continuing education requirements for certified personnel has increased to 30 hours in a three year period;  in addition,  to specific annual mandatory class requirements. While she did not have a schedule of those trainings yet, when the trainings are known, staff will be scheduled for those trainings, as well as, others throughout the year as she determines is necessary and relevant to departmental functions.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean, that should the need arise, and at the discretion of the Equalization Director, in order to accommodate attendance at continuing education classes, with advance notification of administration, the office may be closed during those periods.

On a voice vote, the motion carried.

It was moved by Commissioner Kinsella, seconded by Commissioner Postula, to accept the Personnel/Equalization and Apportionment/Transportation/Health and Social Services Committee meeting minutes of April 8, 2013 as presented.

On a voice vote, the motion carried.

COMMISSIONERS COMMENTS

  • Commissioner McLean announced that he and Commissioner Kinsella attended the last MACC conference and there were a number of things that were relevant to our operation. He noted that one of the sessions that they both sat in on, was the process of bonding to fund retirement, the unfunded liability portion of our retirement, and other things relative to retirement. He went on to say that they went through a process of explaining of how we could borrow the money, bond out, pay this off and with the variation of interest rates, we could actually save money in the process.  He further stated      , “There was a law passed, specifically to allow counties to do this, and that law expires in 2014. I would like to see us at least take a look at it to see if there is some merit to the process.”
  • Commissioner McLean also noted that he believes they need to look up the road, relative to the Equalization Department, and start looking at what happens when people retire. He indicated he thinks we need to look at what will happen in the future, and referenced both adjustments in job descriptions and cross training. He also stated that Ms. Kennedy did an excellent job in explaining everything.
  • Commissioner Kinsella announced that he would also echo Commissioner McLean’s comments relative to Equalization and wanted to thank Sharon Kennedy and her staff for doing an excellent job of educating the Board.  He also complimented Commissioner McLean on his recent MACC Board Appointment, on the Tourism and Agriculture Committee, for the state MACC Board and further noted that he was just, recently, appointed to the Finance and Taxation Board.

Having completed the agenda items, it was moved by Commissioner McLean, seconded by Commissioner Postula that the Board adjourn. On a voice vote, the motion carried and the Board adjourned at 2:34 p.m.

Scott Shackleton, Chairman                                

Catherine C. Maleport, Clerk