CHIPPEWA COUNTY
BOARD OF COMMISSIONERS

Regular Session
September 9, 2013

The Chippewa County Board of Commissioners met in regular session on Monday, September 9, 2013 at 2:00 p.m. in the 91st District Courtroom of the Chippewa County Building.

Present:  Commissioners Don Cooper, Don McLean, Ted Postula and Chairman Scott Shackleton.

Absent: Commissioner George Kinsella

Also Present: Scott Brand, Evening News, Sheriff Deputy Ryan Hering, Melanie Greenfield, Chippewa County Treasurer Marjorie Hank, Jim and Michelle Traynor, Administrator Jim German and Cathy Maleport, Clerk                  

ADDITIONS AND DELETIONS TO THE AGENDA

It was moved by Commissioner McLean, seconded by Commissioner Postula,  to accept the agenda as presented. On a voice vote, the motion carried.            

CORRESPONDENCE RECEIVED IN THE CLERK’S OFFICE

It was moved by Commissioner Postula, seconded by Commissioner McLean, to acknowledge the correspondence received in the Clerk’s Office and, if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

APPROVAL OF COUNTY BOARD MINUTES

It was moved by Commissioner McLean, seconded by Commissioner Postula, to accept the Workshop meeting minutes of August 12, 2013. On a voice vote, the motion carried.

It was moved by Commissioner Postula, seconded by Commissioner McLean,  to accept the regular County Board meeting minutes of August 12, 2013 as presented. On a voice vote, the motion carried.

PUBLIC COMMENTS

  • Melanie Greenfield – 4-H Program Coordinator

Ms. Greenfield introduced herself as the new 4-H Program Coordinator and indicated that she is really thrilled with the position. She provided flyers reflecting everything that has been going on with 4-H and shared some of the resources they have making reference to the following:

  • Archery
  • Chippewa County pet program
  • Summer Camps
  • Babysitting Classes
  • ATV Safety Classes
  • Snowmobile Safety Class
  • Organization called NOW – all individuals or organizations that are concerned with positive youth development – Meeting Oct. 9, 2013 at 11:30 a.m. at the Old American Cafe

Old Business

  • Board of Canvassers – Appointments

It was moved by Commissioner McLean, seconded by Commissioner Postula, to accept the below referenced motion as printed.

“Approve the appointments nunc pro tunc to the special Canvass Board for the August 6th County wide election. This is a one-time appointment and the existing members shall serve the term of their appointments.”

On a voice vote, the motion carried.

Three (3) names from the Democratic Party and Republican Party were submitted to the County Board of Commissioners to fill two positions (one from each party) for a (4) year term starting November 1, 2013 on the Chippewa County Board of Canvassers. The following names were submitted:

Democratic Party: Mary Youngs, John Aimar Jr., Amy Hjerstedt

Republican Party: Anthony Stackpoole, Judy Smith, Tim Ellis

It was moved by Commissioner Cooper, seconded by Commissioner McLean,
to appoint  Mary Youngs from the Democratic Party and Anthony Stackpoole from the Republican Party to fill the vacant  Canvass Board positions, as well as,  accept the following names as alternates.

  • Democratic Party Alternates: John Aimar, Jr. and Amy Hjerstedt
  • Republican Party Alternates: Judy Smith and Tim Ellis

 On a voice vote, the motion carried unanimously.

Administrator’s Report – For informational purposes only.

Standing Committee Reports: 

Building, Grounds and Jail, Legislative and Natural Resources and Information Technology
Commissioner McLean
August 29, 2013

Agenda Items

Emergency Action Plan
Tim McKee presented an updated emergency action plan for the Courthouse. All staff will attend training on this plan.

It was moved by Commissioner McLean, seconded by Commissioner Postula, to approve the updated emergency action plan for the Courthouse. On a voice vote, the motion carried.

Road Commission Letter of Support
The Board of Commissioners passed a resolution in 2011 for the Road Commission for improvements on the Curly Lewis Highway through a grant that was denied.  The Road Commission is once again applying for these funds and has requested an updated letter of support.

It was moved by Commissioner McLean, seconded by Commissioner Postula, to approve a letter of support for the Road Commission for improvements on the Curly Lewis Highway.  On a voice vote, the motion carried.

It was moved by Commissioner McLean, seconded by Commissioner Postula, to accept the Building, Grounds and Jail, Legislative and Natural Resources and Information Technology meeting minutes of August 29, 2013 as presented.  On a voice vote, the motion carried. 

Finance, Claims and Accounts Committee 
Commissioner Cooper – September 5, 2013

Agenda Items

Secondary Road Patrol Application Approval
The Committee reviewed the application for the Secondary Road Patrol application and agreement.

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to approve the application and agreement for signature for the Secondary Road Patrol from the State of Michigan. On a voice vote, the motion carried.

Fiber Optic Proposal
The Committee reviewed a proposal from building and grounds to move the County to a fiber backbone. The cost would be an additional $500.00 per month and a one-time fee of $750.00

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to upgrade our communication and internet backbone from a Charter backbone/cable modem to a PFN/fiber optic backbone done through our current vendor of D.S. Tech. Also to include a budget adjustment for information systems of $500.00 per month and a one-time fee of $750.00. A discussion ensued regarding the following:

  • Benefits of transferring data quickly
  • Costs if purchased at a later date
  • Expert recommending it
  • Adding $6,000.00 to a structural deficit

 On a voice vote, the motion carried, with Chairman Shackleton voting Nay.

RFP for Snowplowing Bids
The RFP for snowplowing bids was presented for release for the Courthouse, County Building, Central Dispatch and animal shelter.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve the release of the RFP for snowplowing for the FY2013/14 season. On a voice vote, the motion carried.

MERS vs. OPEB Funding
The Committee discussed setting up a trust for unfunded future liabilities.

Commissioner Cooper indicated that the motion printed in the Finance minutes referenced below was not correct.

  • It was moved by Commissioner Kinsella, supported by Commissioner McLean, to have the administration look into what possibilities were available with different types of trusts for unfunded liabilities. On a voice vote, the motion carried.

He further stated that they talked specifically Health Care Trust with specific individuals and referenced Kelly Church, Chuck Leonhardt, CFO Health Department Christine Lundquist and Phil Wolfe from Anderson Tackman

Commissioner Cooper made the following motion:

That they have Kelly Church, Chuck Leonhardt, Christine Lundquist and Phil Wolf investigate vehicles available for Health Care and  to establish a Health Care Trust Fund for OPEB Obligations.

The motion failed for lack of support. A discussion ensued.

It was moved by Commissioner Postula, seconded by Commissioner McLean, to have the administration look into what possibilities were available with different types of trusts for unfunded liabilities. A discussion took place.

 It was noted that it is critical that they fulfill their promises made to retirees.

On a voice vote, the motion carried with Commissioner Cooper voting Nay.

Finance

Claims and Accounts
The Committee reviewed the bills and payroll presented for approval.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to recommend the approval of the general claims totaling $262,895.73, other fund claims of $273,327.46, payroll of $427,532.24 and Health Department claims of $520,166.39, total claims of $1,483,921.82 and voucher H-1 through H-327. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, seconded by Commissioner Postula that the Finance Claims and Accounts Committee Meeting Minutes of September 5, 2013 be accepted as presented.

On a voice vote, the motion carried with Commissioner Cooper voting Nay.

New Business

  • Resolution 13-16 – Resolution Opting Out of the Requirements of PA 152 of 2011

 It was moved by Commissioner Postula, seconded by Commissioner Cooper, to accept
Resolution No.  13-16 as follows:

RESOLUTION NO. 13-16

Resolution Opting Out of the Requirements of PA 152 of 2011

WHEREAS, bargaining is strictly the responsibility of the county commission on behalf of the good citizens it serves; and

WHEREAS, PA 152 of 2011 erodes the responsibilities of duly elected local county commissioners and the trust held between those commissioners and their constituents; and

WHEREAS, PA 152 of 2011 constitutes an attempt by the legislature to dictate the terms on which counties bargain with their employees; and

WHEREAS, PA 152 of 2011 is a new foray by the state into dictating the terms of healthcare at the local level; and

NOW THEREFORE  BE IT RESOLVED, that pursuant to the provisions of PA 152 of 2011, Section 8(1), and Chippewa County exercises its right to opt out of the requirements of the Act for the plan year beginning January 1, 2014 by two-thirds majority vote of this Board in support of this resolution.

A VOTE WAS TAKEN AS FOLLOWS:

Ayes: Commissioners Cooper, McLean, Postula and Chairman Shackleton

Nays: None    

THE RESOLUTION WAS DECLARED ADOPTED.

COMMISSIONERS COMMENTS

  • Commissioner Mclean noted his objection to Commissioner Cooper’s generalized statements about what the rest of the Commission was thinking or doing.
  • Commissioner Cooper denied Commissioner McLean’s comments and referenced past history.
  • Commissioner McLean further noted that he will not get any retirement from the County when he leaves; general statements and comments do not apply across the board.

Having completed the agenda items, it was moved by Commissioner McLean, seconded by Commissioner Postula, that the Board adjourn. On a voice vote, the motion carried and the Board adjourned at 2.39 p.m.

 

Catherine C. Maleport, Clerk                                            

Scott Shackleton, Chairman