CHIPPEWA COUNTY
BOARD OF COMMISSIONERS

Regular Session
October 14, 2013

The Chippewa County Board of Commissioners met in regular session on Monday, October 14, 2013 at 2:04 p.m. in the 91st District Courtroom of the Chippewa County Building.

Present:  Commissioners Don McLean, Ted Postula and Chairman Scott Shackleton

Absent:   Commissioner Don Cooper

Also Present:   Scott Brand, Evening News, County Treasurer Marjorie Hank, James   Traynor, Deputy Administrator Kelly Church, Administrator Jim German and Cathy Maleport, Clerk                         

ADDITIONS AND DELETIONS TO THE AGENDA

It was moved by Commissioner McLean, seconded by Commissioner Postula, to accept the agenda as presented. On a voice vote, the motion carried.             

CORRESPONDENCE RECEIVED IN THE CLERK’S OFFICE

It was moved by Commissioner Kinsella, seconded by Commissioner McLean, to acknowledge the correspondence received in the Clerk’s Office and, if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

APPROVAL OF COUNTY BOARD MINUTES

It was moved by Commissioner McLean, seconded by Commissioner Kinsella, to approve the regular County Board meeting minutes of September 9, 2013 as presented. On a voice vote, the motion carried.

It was moved by Commissioner Postula, seconded by Commissioner McLean, to approve the County Board Workshop meeting minutes of September 30, 2013 as presented. On a voice vote, the motion carried.

PUBLIC COMMENTS

  • None

Old Business

Vacancies for Board/Committee/Agency/Authority Announcement

Chippewa County Building Authority
Expires: 12/31/2013 (1 year appointment)
2 appointments
Ron L. Meister, James Traynor

Board of Health
Expires 12/31/2013
1 appointment (5 year appointment)
Tom Farnquist, Sr.

Department of Human Services
Expires 12/31/2013
1 appointment (3 year appointment)
John Kibble

District Library Board
Expires 12/31/2013
1 appointment (3 year appointment)
Karen McClenny

Economic Development Corporation
3 members – Expires 03/31/2014
3 appointments (6 year appointment)
Earl Kay, Dan Dasho, Patricia Benoit

Hiawatha Behavioral Health
Expires: 03/31/2014
1 appointment (4 year appointment)
Kathy Cairns

E.U.P. Transportation Authority
Expires: 12/31/2013
1 appointment (3 year appointment)
Ted Postula

War Memorial Hospital, Inc.
Expires: 12/31/2013
1 appointment (4 year appointment)
Ronald Calery

It was moved by Commissioner Kinsella, seconded by Commissioner Postula,  to approve the vacancy announcement as presented. On a voice vote, the motion carried.

Administrator’s Report – For informational purposes only.

Standing Committee Reports:

Finance, Claims and Accounts Committee 
Commissioner Cooper – October 10, 2013
Vice Chair – Ted Postula

Agenda Items

OPEB Analysis
The Committee reviewed possible options for a trust for unfunded liabilities. A discussion ensued. Commissioner Cooper discussed a possible way to fund a health care trust with proceeds from the DTRF going into the trust on a yearly basis.

It was moved by Commissioner Postula, seconded by Commissioner Kinsella, to request written proposals from MERS and Burnham & Flowers to set up a trust to include what choices we have, if we can close the trust at any time, past performance of trust funds over a ten year period and for staff to develop a policy for the transfer of funds from the DTRF to the trust.

Commissioner Kinsella commented on actuarial reports. On a voice vote, the motion carried.

FY2014 Community Corrections Grant
The Committee was presented with the FY2014 Community Corrections grant.

It was moved by Commissioner Postula, seconded by Commissioner McLean, to approve the Community Corrections Grant for FY2014. On a voice vote, the motion carried.

Equalization Overtime Request
Sharon Kennedy requested 30 hours of overtime to run the tax rolls after the November election due to the ballot proposals.

It was moved by Commissioner Postula, seconded by Commissioner Kinsella, to approve 30 hours of overtime for the Equalization Department not to exceed $1,300 and approve a budget amendment to that effect. On a voice vote, the motion carried.

Information Systems-Fund Re-Allocation To  Purchase Hardware
The Committee reviewed a request from Information Systems for three new computers with funds coming out of what was budgeted for FOC Imagesoft hardware and that will not be used now. This will help offset next year’s request for new computers.

It was moved by Commissioner Postula, seconded by Commissioner Kinsella, to approve the purchase of three new computers in the amount not to exceed $2,295.00.

On a voice vote, the motion carried with Commissioner McLean voting Nay.
Retiree Health Care Actuarial-Bid Approval
The Committee reviewed the one bid for the retiree health care actuarial in the amount of $18,000. The County portion would be $10,500.; CCHD portion would be $3,900.  and EDC portion would be $3,600.

It was moved by Commissioner Postula, seconded by Commissioner McLean, to approve the bid from Gabriel, Roeder, Smith & Company for the retiree health care actuarial in the amount of $18,000.00. It was noted that the County portion should read $10,500. Instead of $10,000. as reflected in the Finance minutes. Both Commissioners Ted Postula and Don McLean accepted such, and the motion carried unanimously.

Imagesoft-Leap Portal
The Committee reviewed an amendment to the Imagesoft contract for integration of LEMS to LEAP to connect to the Prosecutor’s Office the Sheriff’s’ Department. The cost of the solution would be zero dollars to build and would cost $2,862 per year.

It was moved by Commissioner Postula, seconded by Commissioner Kinsella, to approve the LEMS to LEAP agreement with Imagesoft. On a voice vote, the motion carried.

Service Agreements for 911 with Mackinac and Luce Counties
The Committee reviewed new service agreements for dispatch services with Mackinac and Luce Counties. There would be a 2.5 percent increase for those Counties for service plus they would share in the redundant link cost which is priced at$27,000.

It was moved by Commissioner Postula, seconded by Commissioner McLean, to approve the new 911 Service agreements with Mackinac and Luce Counties for a five year term from 11/20/2013 to 11/20/2018. On a voice vote, the motion carried.

Finance

Claims and Accounts
The Committee reviewed the bills and payroll presented for approval.

It was moved by Commissioner Postula, seconded by Commissioner McLean, to recommend the approval of the general claims totaling $195,004.85, other fund claims of $618,480.24 payroll of $455,949.74 and Health Department claims of $494,224.76, total claims of $1,763,659.59 and voucher H-1 through H-294. On a voice vote, the motion carried.

Budget Adjustments
It was moved by Commissioner Postula, seconded by Commissioner Kinsella to approve the budget adjustments as presented. On a voice vote, the motion carried. (See Attached)

It was moved by Commissioner Postula, seconded by Commissioner Kinsella, to accept  the Finance Claims and Accounts Committee Meeting Minutes of October 10, 2013 as presented. On a voice vote, the motion carried.

New Business

  • Resolution 13-17 – Imposing 2013 Property Tax Levy

Commissioner Kinsella indicated that they wanted to add a statement to the Resolution Authorizing the County Clerk and Equalization Director to complete and file  any reports concerning the 2013 levy of any authorized millages within the County as required by the State of Michigan.

It was moved by Commissioner Kinsella, seconded by Commissioner McLean, to accept Resolution No.  13-17 as follows:

CHIPPEWA COUNTY BOARD OF COMMISSIONERS

RESOLUTION # 13 - 17

RESOLUTION IMPOSING 2013 PROPERTY TAX LEVY PURSUANT TO
MCL 211.24e, 211.34, 211.34d, 211.36, 211.37, and 211.44a, AND NOTICE OF CERTIFICATION OF 2013 COUNTY TAX LEVY

WHEREAS, CHIPPEWA County is authorized under the General Property Tax Act, Public Act 206 of 1893, as amended, to levy and collect its allocated and voted property taxes; and

WHEREAS, the General Property Tax Act has been amended by Public Act 357 of 2004, being MCL 211.44a, to require each Michigan County to levy and collect its allocated millage in the summer; and

NOW, THEREFORE, BE IT RESOLVED, that pursuant to Public Act 357 of 2004, 6.15 mills, which is the County allocated millage, after application of the “Headlee” millage reduction fraction, shall be levied and collected on July 1, 2013, and,

BE IT FURTHER RESOLVED, that all other anticipated County operating millages, if authorized by the voters by November 5, 2013, i.e., EMS millage of .4275 mill, Road millage of .9879 mill, Recycling Programs millage of .5000 mill, Jail millage of .6000 mill, Senior Programs millage of .4994 mill, Community Safety millage of .55 mill, and Animal Shelter millage of .1 mill, after application of the “Headlee” and other applicable millage reduction fractions, will be levied and collected on December 1, 2013, and

BE IT FURTHER RESOLVED, that the Treasurer of each city, village and township in CHIPPEWA County is directed to account for and deliver the County tax collections for 2013 in accordance with the provisions of statute pertaining to such collections; and

BE IT FURTHER RESOLVED, that this Resolution constitutes certification of the levy of the County millages as above described and as set forth on the attached 2013 TAX RATE REQUEST (L4029); and

BE IT FURTHER RESOLVED, that the County Clerk shall deliver a copy of this Resolution by first class mail to the Treasurer of each city, village and township in CHIPPEWA County, AND FURTHER, that the County Clerk and Equalization Director are hereby authorized to complete and file any reports concerning the 2013 levy of any authorized millages within the county as required by the State of Michigan.

A VOTE WAS TAKEN AS FOLLOWS:

Ayes: Commissioners Kinsella, McLean, Postula and Chairman Shackleton

Nays: None  

THE RESOLUTION WAS DECLARED ADOPTED.

  • Resolution 13-18 and Letter of Support for EUP Regional Planning Grant Application for EUP Prosperity Region

It was moved by Commissioner McLean, seconded by Commissioner Kinsella, to accept Resolution 13-18 as follows:

Resolution In Support of Eastern U.P. Regional Planning & Development Commission (EUP) Application on behalf of the Eastern UP Prosperity Region

Resolution 13 – 18

WHEREAS, Governor Snyder and the Michigan Legislature have created the Regional Prosperity Initiative, and,

WHEREAS, in 2012 the State of Michigan formed a Regional Reinvention Initiative Committee to plan for improving collaboration between Michigan’s Regional Planning Agencies, Work Force Development Agencies, Adult Education Providers, Economic Development Agencies, and other agencies; and

WHEREAS, in August 2013 the Regional Reinvention Initiative Committee introduced the Regional Prosperity Initiative that includes ten new Prosperity Regions, and various levels of funding to enhance collaboration and to develop a Five Year Regional Prosperity Plan for each of Michigan’s ten Prosperity Regions; and

WHEREAS, the Regional Prosperity Initiative is intended to foster greater communication and collaboration among organizations involved in economic development, education, work-force development, regional planning and transportation agencies, local and state government, and private business, and,

WHEREAS, the Eastern U.P. Regional Planning & Development Commission will serve a 3 county area which includes over 39 local governments, 2 higher education institutions, 1 Work Force Board, 1 Regional Planning Agency, 1 Rural Transportation Task Forces, 1 Intermediate School District and many Economic Development, business and non-profit organizations, and,

WHEREAS, only the one (1) regional planning agency in the 3 county region is qualified to receive funding under the Regional Prosperity Initiative, and

NOW THEREFORE BE IT RESOLVED THAT, the Chippewa County Board of Commissioners hereby supports the Eastern U.P. Regional Planning & Development Commission as the grant applicant on behalf of the Eastern Upper Peninsula Michigan Prosperity Region.

A VOTE WAS TAKEN AS FOLLOWS:

Ayes: Commissioners Kinsella, McLean, Postula and Chairman Shackleton

Nays: None  

THE RESOLUTION WAS DECLARED ADOPTED.

  • Circuit Court Administrator Tina Ojala provided a brief explanation on the status in regards to the collection of fines and fees assessed by the 50th Circuit Court.

The Commission asked that she send an e-mail to the Administrator once a month reflecting  the status of their collections.

COMMISSIONERS COMMENTS

  • Commissioner Mclean suggested that they have Commissioner Comments now rather than after the closed session.

No further comments were made.

  • Closed Session
  • Attorney Correspondence
  • Union Negotiations

It was moved by Commissioner McLean, seconded by Commissioner Postula, to enter into closed session. Pursuant to Section C of the Open Meetings Act, Act 267, P.A. 19736, as amended being MCL 15.268(c)

A roll call vote was taken as follows:  Commissioner McLean – Yes, Commissioner Kinsella, I Abstain, Commissioner Postula – Yes, Chairman Shackleton – Yes.

The motion carried and the Board went into closed session.

It was moved by Commissioner McLean, seconded by Commissioner Postula, to return to the open meeting of the Board as follows:

Commissioner Kinsella – Absent, Commissioner McLean – Yes, Commissioner Postula – Yes, Chairman Shackleton – Yes,

Having completed the agenda items, it was moved by Commissioner McLean, seconded by Commissioner Postula, that the Board adjourn. On a voice vote, the motion carried and the Board adjourned at 3:38 p.m.

 

Catherine C. Maleport, Clerk                                            

Scott Shackleton, Chairman