CHIPPEWA COUNTY

BOARD OF COMMISSIONERS

Regular Session

September 8, 2014

The Chippewa County Board of Commissioners met in regular session on Monday, September 8, 2014 at 2:00 p.m. in the 91st District Courtroom of the Chippewa County Building.

Present: Commissioners Don Cooper, Don McLean, Ted Postula and Chairman Scott Shackleton

Absent: Commissioner George Kinsella

Also Present: Jim and Michelle Traynor, David Martin, CCHD, Deputy Administrator Kelly Church, Administrator Jim German and Cathy Maleport, Clerk.

CORRESPONDENCE RECEIVED IN THE CLERK’S OFFICE

It was moved by Commissioner Postula, seconded by Commissioner McLean, to acknowledge the correspondence received in the Clerk’s Office and, if necessary, forward to the appropriate committee. On a voice vote, the motion carried.

ADDITIONS AND DELETIONS TO THE AGENDA

It was moved by Commissioner McLean, seconded by Commissioner Postula, to approve the agenda with the following two additions to be added under New Business:

• Community Corrections Grant - Grant between the County and the Department of Corrections.

• A resolution to be discussed later under New Business. On a voice vote, the motion carried. APPROVAL OF COUNTY BOARD MINUTES It was moved by Commissioner McLean, seconded by Commissioner Cooper, to approve the regular County Board meeting minutes of August 11, 2014 as presented.

On a voice vote, the motion carried.

PUBLIC COMMENTS

• None

Administrator’s Report – Given for informational purposes only.

Standing Committee Reports:

Personnel/Equalization/Health and Social Services Committee

Commissioner Kinsella – September 2, 2014

Agenda Items

Personnel Hire

Administrator German advised the Committee of the resignation of a part time Maintenance/Custodian employee. He noted that James Salmon had been hired into that position.

It was moved by Commissioner Postula, seconded by Commissioner McLean, to approve the hire of James Salmon for the part time Custodial position. On a voice vote, the motion carried.

It was moved by Commissioner Postula, seconded by Commissioner McLean, to accept the Personnel/Equalization/Health and Social Services Committee meeting minutes of September 2, 2014 as presented. A discussion followed regarding a morale committee. On a voice vote, the motion carried.

Building Grounds and Jail, Legislative & Natural Resources and Information Technology Commissioner McLean – September 2, 2014

Agenda Items

ORV Ordinance

Administrator German explained that the ORV ordinance should be changed to allow for exceptions on State highways when the MDOT approves areas where ORVs’ permits riders on those shoulders.

It was moved by Commissioner McLean, seconded by Commissioner Postula, to begin the process of changing the County ORV ordinance to allow the vehicles to travel on State Highway road shoulders after the State makes that approval. On a voice vote, the motion carried.

Courthouse Rehabilitation

The Committee reviewed a list of possible renovation projects. The Committee started with wiring, tower windows, and third floor windows, as well as, checking into Circuit Court acoustics.

It was moved by Commissioner McLean, seconded by Commissioner Postula, to issue the RFP’s drawn up for window replacements and courthouse electrical updates, as provided, and to have the Administration contact JAVS for information on Circuit Court acoustics. A discussion followed, which included, whether the courthouse is truly in the National Registry of Historical places and the impact of such. When referencing the JAVS, Commissioner Cooper indicated that that he believes the problem is not the electronic end; the problem lies in the walls, ceiling and carpet.

On a voice vote, the motion carried.

It was moved by Commissioner McLean, seconded by Commissioner Postula, to accept the Building Grounds and Jail, Legislative and Natural Resources and Information Technology Committee meeting minutes of September 2, 2014 as presented. On a voice vote, the motion carried.

FINANCE, CLAIMS AND ACCOUNTS COMMITTEE

Commissioner Cooper – August 26, 2014

AGENDA ITEMS

OPEB (Unfunded Health Care)

The Committee received information on the County’s Health Care Retirement Vehicle, combined with the information from the recently completed OPEB actuarial, that includes the estimates for the County, the Health Department and the Chippewa County E.D.C. With regards to the ARC (Annual Required Contribution) the County’s next three- year contributions should be $1,561,771, $1,537,092 and $1,514,111 to meet the needs of retiree health care; the Health Department’s contributions should be $1,082,811, $1,073,808 and $1,061,307 and the E.D.C. is as follows: $101,805, $101,021 and $99,438. The main purpose of this meeting was to cover section 4b. of Policy No. 314 – OPEB Health Care Retirement Vehicle Annual Funding – which states that an annual factor, will be determined from the actuarial, the ARC and difference between current employees vs the retirees that will be fair, equitable and logical, and to be shared with the Health Department. Also included were sample illustrations with regards to when the OPEB Health Care Retirement Vehicle., could start to pay the Retiree’s annual premium. Additional illustrations based on the funding will be projected for ten and fifteen years. Illustrations of potential percentages were also received by the Committee and were based on the first six months of the year, and determining how to split the percentage between all employees, full-time employees or full-time employees with retiree health care. Discussion, with many questions and answers were offered, while determining the Committee’s decision.

It was moved by Commissioner Cooper, seconded by Commissioner McLean, in determining the annual factor for the OPEB Health Care Retirement Vehicle Annual Funding Policy that the County will utilize the all employees’ method to provide $50,000 in funding to the OPEB fund, which will be approximately .85% per employee; which will be budgeted. On a voice vote, the motion carried. It was moved by Commissioner Cooper, seconded by Commissioner McLean, to adopt the contribution payment schedule as it is submitted (see attached) with the assumptions in it and review it in three years with the next actuarial. Commissioner Cooper stated that the point he wanted to make is the pay back, noting that at 12 years it is self- funded.

On a voice vote, the motion carried

Sheriff’s Department Transportation Van

The Committee was updated on the 2008 Ford transport van, with over 213,000 miles that has a major failure, including the transmission, universal and drive shaft all came apart. The Sheriff’s Department is requesting an immediate bid go out to purchase a new transport vehicle from Fund 267.

It was moved by Commissioner Cooper , seconded by Commissioner Postula, to approve the RFQ for a new transport van be released, that the disposal of the 2008 Ford transport van to approved, and to allow the Administrator to approve the low bid. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to accept the Finance, Claims and Accounts Committee Special Meeting minutes of August 26, 2014 as presented. On a voice vote, the motion carried.

FINANCE, CLAIMS AND ACCOUNTS COMMITTEE

Commissioner Cooper – September 4, 2014

AGENDA ITEMS

Health Department – Services Agreement Medical Care Access Coalition and CCHD

The Committee reviewed the proposed service agreement that has been forwarded from the Board of Health seeking its approval. The agreement approves that the Health Department will provide services to low income persons who are not covered by any other public or provider health care; with a term of agreement running from October 1, 2014 through September 30, 2015.

It was moved by Commissioner Cooper, supported by Commissioner Postula, to approve the Service agreement with Medical Access Coalition and the Chippewa County Health Department, as well as, approve the Business Associate Agreement, as presented for signature. On a voice vote, the motion carried.

Sheriff’s Department – Sale of Used Vehicles - Approval

The Committee reviewed the bid summary for two Chevrolet Impala’s that are being dispersed from County assets. Only one bid was received for one of the vehicles.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve the sale of the 2006 Chevy Impala with 114,583 miles to Wendy & Norm Cardiff; and to have the Sheriff’s Department to disperse the 2006 Chevy Impala with 164,009 miles to the scrap yard for proceeds. On a voice vote, the motion carried.

Sheriff’s department – release for Sale of Vehicle (Fund 258)

The Committee reviewed a notice of receiving bids on a vehicle that was received as part of a drug forfeiture – an ad will be placed to receive bids on a 2001 Oldsmobile Alero with a minimum bid of $400.00 with the proceeds going to Fund 258 – Drug Forfeiture – Sheriff.

It was move by Commissioner Cooper, seconded by Commissioner McLean, to approve the Notice of Receiving bids as presented for the drug seized 2001 Oldsmobile Alero, and to have a minimum bid of $400.00. On a voice vote, the motion carried.

RFQ – Snow Plowing 911 Center, County Buildings and a VOIP Telephone Communications System

The Committee received the competed bid packets via e-mail to review for the snow plowing at the 911 Center, the County Buildings snow plowing and removal, which includes the Courthouse, County Building and the Animal Shelter), also included was a request to place a bid out for a VOIP telephone Communications System for the Courthouse and County Building.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve the release of the following RFQ’s Snow Plowing at 911 Center, Snow Plowing and Removal at the County Buildings and the VOIP telephone Communications System. On a voice vote, the motion carried.

FINANCE

Claims and Accounts

The Committee reviewed the bills and payroll presented for approval.

It was moved by Commissioner Cooper, seconded by Commissioner McLean, to recommend the approval of the general claims totaling $285,021.05, other fund claims $492,193.62, payroll $439,550.16 and Health Department claims $507,243.73 and total claims $1,724,008.56 and vouchers H-1 through H-287. On a voice vote, the motion carried.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to accept the Finance, Claims and Accounts committee meeting minutes of September 4, 2014 as presented. On a voice vote, the motion carried.

New Business

(a) Resolution 14-17 – Resolution Opting Out of the PA 152 of 2011 Requirements

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve Resolution No. 14 -17 as follows:

RESOLUTION

NO. 14-17

Resolution Opting Out of the Requirement of PA 152 of 2011

Whereas, bargaining is strictly the responsibility of the county commission on behalf of the good citizens it serves; and

Whereas, PA152 of 2011 erodes the responsibilities of duly elected local county commissioners and the trust held between those commissioners and their constituents; and

Whereas, PA 152 of 2011 constitutes an attempt by the legislature to dictate the terms on which counties bargain with their employees; and

Whereas, PA 152 pf 2011 is a new foray by the state into dictating the terms of healthcare at the local level; and

NOW THEREFORE BE IT RESOLVED that pursuant to the provisions of PA 152 of 2011, Section 8(1), Chippewa County exercises its right to opt out of the requirements of the Act for the plan year beginning January 1, 2015 by two-thirds majority vote of this Board in support of this resolution.

A VOTE WAS TAKEN AS FOLLOWS:

AYES: Commissioners Cooper, McLean, Postula and Chairman Shackleton

NAYS: None

THE RESOLUTION WAS DECLARED ADOPTED.

(b) Resolution 14-18 Special Tribute Gwen Worley

It was moved by Commissioner McLean, seconded by Commissioner Cooper, to approve Resolution No. 14 -18 as follows:

SPECIAL TRIBUTE

14-18

GWEN WORLEY

Let It Be Known, that it is with great pride that the Chippewa County Board of Commissioners join together with the employees and residents of Chippewa County, to express their wish of good health and happiness upon her retirement and as she prepares for the new and exciting experiences that lie ahead.

Gwen Worley has served the citizens of Chippewa County in a manner above reproach, and for this we extend our thanks.Gwen Worley has provided outstanding service to hundreds of individuals for the past thirty-five years.

Gwen Worley has taken personal pride in her work with Chippewa County and has worked hard to continue the improvements of the Eastern Upper Peninsula Employment and Training Consortium.

Gwen Worley through her persistence, her high performance standards, her kind friendship, her professionalism, and her insight to her fellow Veterans, her Board, co-workers and citizens place her in the highest of categories.

Gwen Worley has brought recognition to herself, the Eastern Upper Peninsula Employment and Training Consortium and Michigan Works!, as well as, the Sault Ste. Marie Board of Education, EUP ISD Board, SSM Rotary, SSM Chamber of Commerce, the Chippewa County Multi-Purpose Collaborative Body, Chippewa County Community Prevention Coalition, EUP United Way, Upper Peninsula Economic Development Alliance, Lake Superior State University’s Strategic Planning Committee and the B.P.W to name a few. The Chippewa County Board of Commissioners, on behalf of the all the individuals served and the residents of Chippewa County, the Board extends their appreciation to Gwen Worley who is thoughtful, caring, involved and dedicated, and who made a favorable impact on the betterment of life and well-being in Chippewa County.

IN SPECIAL TRIBUTE, therefore upon her retirement from Eastern Upper Peninsula Employment and Training Consortium, this document is signed and dedicated to honor Gwen Worley, for her countless contributions to Chippewa County, and the individuals she served so well. For her efforts in improving the welfare of the individuals who were unemployed job seekers of this County, we join together to extend to Gwen Worley a gracious thank you for a job well done, and wish her continued success in which she so richly deserves.

A VOTE WAS TAKEN AS FOLLOWS:

AYES: Commissioners Cooper, McLean, Postula and Chairman Shackleton

NAYS: None

THE RESOLUTION WAS DECLARED ADOPTED

(c) Community Corrections Grant (Grant between the Department of Corrections and Chippewa County that will provide program services that shall enhance jail utilization, reduce the prison commitment rate, and impact recidivism.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to approve the Department of Corrections Grant. On a voice vote, the motion carried.

(d) Resolution – Added to the agenda - in regards to Cloverland Co-op Electric rates increasing in the Upper Peninsula and Eastern Wisconsin.

Chairman Shackleton noted that Cloverland Electric has been notifying residents of their rates going up, beyond their control, having to do with the Presque Isle Power Plant and the fact that they were ordered to keep it open. He further indicated that all the users have to subsidize it, due to that order.

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to authorize Chairman Shackleton to sign a resolution, consistent with that the administrative draws, asking our legislative representation to find a cure for this, to minimize the effect on the Upper Peninsula Electric Customers. A discussion followed.

A roll call vote was taken as follows:

AYES: Commissioner Cooper, McLean, Postula and Chairman Shackleton

NAYS: None

COMMISSIONERS COMMENTS

Commissioner Postula referenced the power going out on Thursday, and that he was in St. Ignace and they had power. He went on to say, we produce power right here and didn’t have power to run Sault Ste. Marie, right in the city limits, yet a big generator in DeTour could take care of the whole Eastern end of the county.

Commissioner Cooper reminded everyone of the upcoming Constitution Day at the Courthouse on Wednesday, September 17, 2014 from 5:15 to 8:00 p.m.

Having completed the agenda items, it was moved by Commissioner Postula, seconded by Commissioner Cooper, that the Board adjourn. On a voice vote, the motion carried and the Board adjourned at 2:41 p.m.

Respectfully submitted,

Catherine C. Maleport, Clerk

Scott Shackleton, Chairman